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Description
Purpose of role
This is an office position responsible for administrative and operational support to the Human Resources department. This is a part-time position, approximately 20-25 hours per week.
Responsibilities
Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.
• Maintain accurate employee records and HRIS database
• Process new hire, employee change, and termination documentation
• Ensure personnel files are organized and compliant with company and legal requirements
• Maintain up to date job descriptions for all roles within the organization
• Support open enrollment activities and benefits communications
• Assist with onboarding and orientation of new employees
• Maintain confidentiality of sensitive employee and financial information
• Provide administrative support for employee engagement programs
• Assist with self-audits including employee file audits, I-9 audits and annual 401K and payroll audits
• Other administrative and human resources duties as assigned
Competencies
To be successful in this position, the individual performing the duties must successfully demonstrate the following competencies:
• Adaptability - Adapts to changes in the work environment; Able to deal with frequent change, delays, or unexpected events.
• Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.
• Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.
• Ethics - Treats people with respect; inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
• Initiative - As for and offers help when needed.
• Interpersonal Skills - Focuses on solving conflict, not blaming; Maintains confidentiality.
• Motivation - Demonstrates persistence and overcomes obstacles, measures self against standard of excellence.
• Organizational Support - Follows policies and procedures.
• Planning/Organizing - Uses time efficiently.
• Professionalism - Approaches others in a tactful manner; Reacts wells under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
• Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
• Quantity - Meets productivity standards; Completes work in timely manner; Strives to increase productivity; Works quickly.
Safety and Security - It is our commitment to provide a safe working environment, safe equipment, proper materials and require safe operating procedures to be followed at all times. Employees are required to comply with the safety regulations and follow safety procedures.
Requirements
Candidate requirements
• High school diploma or equivalent
• Previous administrative, office support, customer service or human resources experience preferred
• Thorough understanding of maintaining confidentiality and security of sensitive documents and information
• Data entry skills using a 10-key pad
• The ability to operate independently with minimal supervision
• Strong written and verbal communication skills
• Must be able to manage multiple tasks, strong attention to detail, establish priorities, work independently, problem solve, and complete tasks in a timely and accurate manner
• Strong computer skills and the ability to learn new programs
• Must be able to sit at a desk for prolonged periods of time and work at a computer
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus
• Must pass a pre-employment background check
Technology & Software Qualifications
• Proficiency with Microsoft Office Suite
• Working knowledge of Windows and proficiency with PC platforms
• Experience with payroll or human resources software preferred