Quantum Sky Engineering

Responsibilities: * Work is 100% on Government site, supporting multiple Government Program Managers.
* Coordinate the Director’s schedule, seamlessly resolve conflicts, issue daily itineraries and necessary reminders to maintain a high level of office efficiency and operational tempo.
* Draft, proofread, and route official command instructions, correspondence letters, awards, memorandums, reports, etc.; ensuring strict compliance with applicable directives.
* Track office personnel travel (using Defense Travel System) and Leave to maintain optimal manning levels to ensure uninterrupted daily operations. * Manage office supply inventory and procure necessary materials in accordance with established command guidelines and budgetary limits.
* Function as the lead point of contact for executive conference room scheduling, video teleconference (VTC) operations, security/access, IT troubleshooting, training, and repairs.
* Review existing policies and procedures, identify potential problem areas, and develop solutions. Ensure compliance with existing policies. Create and maintain office procedural manuals (e.g. SOPs, Admin Guide, etc.).
* Provide security administration support for the office, including personnel security documentation, facility access control, visitor access/escort control, and visit certification.
* Function as the office records retention manager, including document control processes and filing. Maintain databases for the office.
* Assist with development, review, and reproduction of briefing materials, reports, schedules, and other project documentation.
* Coordinate responses to periodic reports, ad hoc tasking, and meeting support with Program Office personnel and multiple stakeholder organizations. * Submit and track trouble tickets to maintain operation of Program Office IT, VTC, data processing, and facilities equipment. Qualifications Required: * Associate’s or Bachelor’s Degree in Business, Management, or similar discipline.
* Six (6) or more years of clerical and office coordinator experience, of which three (3) years have been in support of a Government program office.
* 8 years or more of related experience can work in lieu of a degree.
* High proficiency with MS Office Suite, web-based applications, and databases.
* Excellent communication skills (written and oral), able to effectively interact with customers, partners, and associates at all levels.
* Energetic professional, ability to multi-task in a dynamic environment in support of numerous projects, providing rapid responses to short-fused tasking.
* Detail-oriented with excellent time management skills.
Desired: * Familiarity with DOD and/or U.S. Navy organizations, functions, and missions.
Clearance:  * Current active TS/SCI clearance (Tier 5 investigation) as reported in DISS.