Prominent Executives

60 jobs near Columbus, OH

Executive Assistant

Vancouver, BC · On-site

$50K - $65K/yr

Executive Assistant Our client is a prominent Architecture firm, based in Canada, with a strong focus on quality design, employee satisfaction and excellent client relationships. We are seeking a ...

Executive Assistant Our client is a prominent Architecture firm, based in Canada, with a strong focus on quality design, employee satisfaction and excellent client relationships. We are seeking a ...

... Executives The industry: Prominent Finance Firm The location: NYC Onsite | 5 Days/Week Compensation: $140,000-$160,000+ DOE + Bonus + Exceptional Benefits A highly respected finance firm is seeking ...

Executive Assistant

Washington, DC · On-site

$104K - $116K/yr

We're seeking a polished, detail-oriented Executive Assistant to join the Executive Office of a prominent trade association. In this role, you'll provide high-level support to the President/CEO and ...

$65K/yr

Our founder, and CEO, Kevin Glazer has been a prominent figure in the commercial real estate world for the past 30 years. Mr. Glazer is a co-owner of the NFL franchise Tampa Bay Buccaneers, and a ...

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Executive Assistant

Vancouver, BC • On-site

Targeted Talent
Recruiting and Staffing Services • 11 - 50 employees

$50K - $65K/yr

Full-time

Re-posted 8 days ago


Job description

Executive Assistant
 
Our client is a prominent Architecture firm, based in Canada, with a strong focus on quality design, employee satisfaction and excellent client relationships. 
 
We are seeking a highly organized and proactive Executive Assistant to support our senior leadership team. This role focuses on project coordination and removing administrative hurdles to enable high-value work. The ideal candidate will excel in managing calendars, coordinating meetings, handling travel arrangements, and providing comprehensive support for large-scale architectural projects.
 
Key Responsibilities:
Project Coordination: Support coordination for large-scale architectural projects, ensuring smooth execution and timely progress.
Administrative Support: Perform various administrative tasks to remove hurdles and enable senior leadership to focus on high-value activities.
Calendar Management: Maintain executive calendars, schedule meetings, and organize staff reviews and initiatives (QMP, etc.).
Meeting Coordination: Prepare for meetings, track notes and action items, and ensure timely follow-up.
Travel and Accommodation: Book ferry and air travel, arrange accommodations, and confirm team availability.
Email Management: Sort and prioritize emails, and follow up with internal and external teams.
Timesheets and Expense Reports: Submit timesheets, expense reports, and architectural hours (OAA, AIBC).
Presentation and Documentation: Prepare PowerPoint presentations and provide project support, including hours submission and review.

Qualifications:
Proven experience as an Executive Assistant or in project coordination.
Excellent organizational and time-management skills.
Strong written and verbal communication skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Discretion in handling sensitive information.
Experience in the architecture or construction industry is a plus.
 
 

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Industry

Recruiting and staffing services

Company size

11 - 50 Employees

Headquarters location

Vancouver, BC, CA