Prorea Staffing

Operations Assistant for Top-Producing Agent

Behind every top-producing agent is someone making sure nothing falls through the cracks. Our client, Neill Bassi, is one of San Francisco's top-producing luxury agents with Sotheby's International Realty, closing deals in the $5M to $20M range and already at $60M in closed volume this year. His team runs on systems and processes, not chaos, and they are looking for the person who keeps it all moving: prioritizing the right things at the right time, keeping everyone informed, and making sure Neill walks into every meeting on track and prepared.

This is the operational engine behind a rainmaker, working alongside the listing manager and taking direction as part of a true team effort. Neill attracts serious clients and serious talent, and this is a seat for someone who wants to grow into an Operations Manager as the business scales.

You aren't the kind of person to shy away from a challenge. Your organizational skills and ability to multitask are unmatched, and you prefer to own your work rather than be micromanaged through your daily tasks. You are a polished professional who understands the importance of confidentiality and enjoys using your love of the written word to thoughtfully respond to communications from the agent, internal support staff, and clients.

You bring a high level of emotional maturity to your work; you are kind and caring, and you genuinely believe in showing up for your team. You are not watching the clock. You understand that some days call for all hands on deck, and you show up for the common goal, ready to own your part. Real Estate Assistants with prior experience in Operations, TC, or a similar role are encouraged to apply. If you are looking for a stepping-stone into sales, this is not the job for you.

You will support the team at a high level. On any given day, you'll maintain impeccable listing coordination, liaising with title, escrow, lenders, and the TC. You'll create listing presentations and marketing materials, draft offers, collect signatures on various documents, keep track of invoicing, schedule photography and staging, run occasional business errands, manage showings, and provide clients with agent feedback. You'll have your hands in every part of the business and play an integral role in keeping the transaction process running smoothly and delivering consistently impeccable service.

Required Experience and Qualifications

• 2+ years of experience serving as an administrator to a busy entrepreneur in a fast-paced environment, or assisting a Real Estate Agent, office, or team
• A real estate license or real estate experience is preferred but not required for this position; a willingness to learn quickly is essential
• Ideally, you are familiar with or can easily master:
• Microsoft Suite (Word, Excel, Teams)
• Real Estate Software: MLS, Dotloop, Zipforms, DocuSign, Dropbox
• Adobe InDesign

The Details

Salary: $120,000–$150,000 based on experience, plus opportunity for bonus

Benefits: Paid vacation, 401k

Hours: Full-time, Monday through Friday, with flexibility on evenings and weekends required seasonally

Location: 2001 Lombard St, 94123 — in-office. You live within a 45-minute commute of San Francisco, CA, have daily access to a personal vehicle for work-related tasks, hold a valid driver's license, and carry insurance.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. SMS Messaging Notice: By submitting your resume, you consent to receive SMS messages from Pro REA Staffing regarding your application. Reply STOP to opt-out; Reply HELP for support; Message and data rates apply; Messaging frequency may vary. Visit https://www.proreastaffing.com/privacy-policy for our Privacy Policy & https://www.proreastaffing.com/terms-and-conditions for our SMS Terms & Conditions.