59 Pinal County Records Manager Jobs Hiring Near You

Pinal County offers a rewarding experience and meaningful work. Find your purpose here in Pinal County and help us make a difference in our community.

Working at Pinal County is an investment in YOU.

• Perform customer service and administrative functions for the public to request information and resolve County administrative hearings and perform duties in compliance with County policy and procedures.
• Prepare case files and correspondence for County Hearing Office, advise of any special circumstances relevant to a case, and exercise judgment in applying established ordinances, policies, and procedures.
• Prepare docket and calendar for administrative hearing cases, prepare notice to defendants, subpoenas, and order to show cause as requested, and notify County departments of pending cases.
• Record minutes of the hearing and transcribe as required, catalog exhibits submitted, prepare and distribute signed judgments, and after hearing, send judgments to the defendant with supporting documents.
• Certify and process formal documents, assess and collect civil penalties, and receive and process payments.
• Compile documents for case files and track cases submitted to Hearing Office, case activities, and disposition details.
• Compile data and report accounting summaries, Hearing Office activities, and case processing statistics.
• Prepare technical Hearing Office documents and case correspondence.
• Assign and review work for part time clerical personnel.
• Conduct public hearings on violations of County Ordinances, advise defendants of their rights and obligations, arrange payment schedules, and collect monies from the defendants.
• Make fair and impartial decisions on assigned cases, according to Arizona Statutes for Zoning Ordinance, Building Code Ordinance, Sanitary Code, Pinal County Fire Code, and any other Arizona Statute and County Code/Ordinance authorizing the Pinal County Hearing Officer to hear civil violations.
• Maintain absolute confidentiality of work-related issues, customer records, and restricted County information.
• Perform other related duties as required.

• High school diploma or GED equivalent.
• One (1) year of administrative experience.

Preferred Qualifications:

• newly established Arizona Residents must have one

• Knowledge of applicable Arizona Revised Statutes and County Ordinances.
• Knowledge of principles and procedures of civil hearings, including legal terminology and legal procedures.
• Knowledge of basic record keeping, records management, and accounting rules and standards.
• Skill in understanding and interpreting state laws, County ordinances, rules and regulations, and policies and procedures governing civil court functions.
• Skill in appraising factual situations and making appropriate decisions promptly and in accordance with law.
• Ability to provide information to customers on individual's rights and obligations, without administering legal advice.

Physical Demands: The work is sedentary requires exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. The work also requires the ability to finger, perform repetitive motion, speak, hear, operate motor vehicles and/or heavy equipment, and demonstrate visual and mental acuity.

Work Environment: Work is performed in a safe and secure work environment that may periodically have unpredicted requirements or demands.

The hiring salary for this position is dependent upon experience, qualifications and position funding; starting salaries above the first quartile require additional approval.

We appreciate your interest in our employment opportunities. At Pinal County, we value professionalism and respect for others. If these values are not demonstrated throughout the application and interview process, we reserve the right to remove your candidacy from consideration, which may impact your future Pinal County applications.

Offers of employment are valid only if provided in writing and approved by Pinal County Human Resources.

All qualified candidates eligible to work in the United States are welcome to apply. However, visa sponsorship is not available.

Pinal County does not participate in STEM Optional Practical Training (STEM OPT).

Pinal County requires pre-employment screening, which includes a Motor Vehicle Record check, a comprehensive background check (encompassing employment, education, and criminal history), and drug testing for safety-sensitive roles. Criminal convictions do not automatically disqualify candidates from employment. Employment offers are contingent on successful pre-employment screening. If driving is a requirement of the position, you must have a valid Arizona State Driver's License in accordance with Arizona State Law.

Work in this classification requires an individual to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary classification functions herein described. Since every duty associated with this classification may not be described herein, employees may be required to perform duties not specifically spelled out in this description, but which may be reasonably considered to be incidental in the performing of their duties, just as though they were actually written out in this description.