PhxProConnect

About the Company

Our client is a fast-growing real estate, general contracting, and builder company with a design focus located in Coral Gables, Florida. The company has built an excellent reputation for quality, collaboration, and execution across its projects and is known for providing an outstanding work environment. It has also been recognized as one of the best places to work, offering a culture where talented professionals can grow, contribute, and make a meaningful impact. This is an exciting opportunity to join a growing organization that values accountability, professionalism, teamwork, and continuous improvement. The company is looking for a highly skilled Senior Project Accountant who can work independently, support multiple active projects, and serve as a key financial partner to project and leadership teams.

About the Role

The Senior Project Accountant will provide accounting and financial support across active construction, real estate, and development projects. This person will be responsible for project setup, billing, invoicing, vendor and subcontractor payments, contracts, change orders, cost tracking, reconciliations, reporting, and project closeout support. This role requires someone who is detail-oriented, proactive, highly organized, and comfortable working independently in a fast-paced environment. The ideal candidate will be able to manage competing priorities, communicate effectively with project managers and leadership, and coordinate with the company’s outside CPA firm on financial reporting, tax, audit, and compliance-related matters. This is a strong growth opportunity for someone who wants to join a scaling company and continue developing into a broader accounting leadership role over time.

Responsibilities

• Set up and maintain project accounts within the accounting system and Procore.
• Maintain accurate project records, including contracts, budgets, change orders, purchase orders, invoices, lien releases, and supporting documentation.
• Review, code, and process vendor, supplier, subcontractor, and consultant invoices.
• Support project billing, invoicing, construction draws, pay applications, and accounts receivable follow-up.
• Track unbilled costs and follow through on outstanding items until resolution.
• Review project-related time sheets, expenses, overhead allocations, and cost transfers.
• Monitor project budgets, committed costs, actual expenses, change orders, and overall project financial performance.
• Investigate project variances and prepare reporting for management review.
• Generate project financial reports from Procore and the accounting system.
• Read, interpret, and understand project contracts, including billing terms, compensation methods, subconsultant terms, and change order requirements.
• Enter, modify, and maintain project data in Procore, including initial project setup and ongoing project updates.
• Coordinate with project managers to ensure invoices, costs, contracts, and supporting documentation are accurate and complete.
• Ensure proper document control procedures are followed for all project accounting files.
• Assist with general ledger activity, journal entries, account reconciliations, and project-related financial reporting.
• Support month-end close activities related to project accounting.
• Assist with project closeout duties, including final billing, cost reviews, documentation, and reconciliation of project accounts.
• Work closely with the outside CPA firm on reporting, tax, audit, and compliance requests.
• Provide accounting support to leadership and project teams to improve financial visibility, accountability, and decision-making.

Qualifications

• Bachelor’s degree in Accounting, Finance, Business, or a related field required.
• Minimum of 5+ years of experience in project accounting, construction accounting, real estate development accounting, or general contracting accounting.
• Strong knowledge of project contracts, change orders, vendor invoices, subcontractor billing, cost tracking, and project closeout.
• Experience with project invoicing, accounts receivable follow-up, construction draws, pay applications, and unbilled cost resolution.
• Strong general ledger, journal entry, account reconciliation, and month-end close experience.
• Proficiency with Procore required or strongly preferred.
• Proficiency with an electronic accounting system required.
• Strong Microsoft Excel skills preferred.
• Ability to work independently and manage multiple active projects with minimal supervision.
• Strong communication skills and ability to work with project managers, leadership, vendors, subcontractors, consultants, and external accounting advisors.
• Detail-oriented, reliable, punctual, organized, and proactive.A
• CPA or CPA-track background is a plus, but not required.