PHD Games

We are one of the largest board games and TCG distributors in the United States. Our corporate office is based in Longwood, FL. We carry a full line of TCGs, miniatures, board games, card games, RPGs, dice, and gaming supplies from the industry's top manufacturers.

We are currently looking for a dedicated Sales Administrative Assistant to join our team!

Come help us distribute fun across the United States!

Hours of business: Monday – Thursday 9:00 am – 6:00 pm; Friday 9:00 am – 5:00 pm (40 hours per week).

This position could require extended hours, and occasional weekends as needed.

Job Type: Full-time

Salary: $19.00 - $21.00 per hour

• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Paid time off
• Vision insurance
• Company paid life insurance

The Sales Administrative Assistant role ensures seamless operations by managing phone coverage, supporting customer inquiries when sales reps are unavailable, tracking inventory/shipments, and coordinating warehouse admin tasks (discrepancy reports, damages). This role requires Excel proficiency to pull open-order reports and back-up warehouse processing.

Essential Functions for Sales Administrative Assistant Including but not limited to:

• Monitor inventory availability, track shipped, pending, and required items for incoming product releases.
• Coordinate with the warehouse/receiving teams to process inventory. Handle administrative tasks, including generating zero lists, filing discrepancy reports, processing returns, and managing claims for damaged or missing items.
• Act as a backup processor for the warehouse as needed, assist with handling damages, and inventory management tasks.
Education:
• High School Diploma or Equivalent
Requirements:
• A minimum of 2 years of administrative work experience, sales support, or logistics role; required
• Proficient Ability to maintain, filter, and analyze inventory/order spreadsheets
• Professional demeanor with the ability to assist customers via phone and email
• Ability to resolve order discrepancies and manage claims efficiently
• A sharp eye for detail
Physical Demands and Work Environment:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions of this position.

While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use fingers, handle or feel objects, tools, or controls. The employee is occasionally required to stand, walk, sit; reach with hands and arms. The employee must occasionally lift and / or move 15-50 pounds. Specific vision abilities required by this position include close vision, distance vision, peripheral vision, and the ability to adjust focus, within a booming noise environment.

Peachstate Hobby Distribution (PHD Games) is an Equal Opportunity Employer – Qualified applicants will receive consideration for employment without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran or any other category protected by applicable law.

This advertisement does not constitute a promise or guarantee of employment. This advertisement describes the general nature and level of this position only. Essential functions and responsibilities may change as business needs require. The compensation and benefits information are accurate as of the date of this posting. The Company reserves the right to modify this information at any time, with or without notice, subject to applicable law. This position may be with any affiliate of PHD Games.