Outfest

JOB DESCRIPTION: Film Traffic Manager
Position Type: Part Time Hourly (up to 20 hours weekly)
Department: Print Traffic
Reports to:
Senior Programming Manager
Location:
Los Angeles, CA (Hybrid)
Start Date:
July 6, 2026
End Date:
July 27, 2026
General Expectations: This is a part-time position, designated at up to 20 hours per week with flexible scheduling. The role is primarily remote, with occasional in-person meetings or events as needed. Work hours will be coordinated with the Operations team and direct supervisor to support organizational needs. Any hours beyond 20 per week must be pre-approved by the Executive Director and will be compensated in accordance with applicable wage and hour laws. We recognize that employees may hold additional professional commitments; any potential conflicts of interest should be communicated to the supervisor as early as possible
Compensation:
$27.00/hr
Benefits: This is a part-time position during Outfest's reconstruction phase. As such, no traditional benefits (such as health insurance or paid time off) are currently offered.
Roles and Responsibilities
Position Summary: The Film Traffic Manager is a seasonal member, responsible for overseeing the delivery, quality control, and distribution of all film assets for Outfest NEXT (July 23-26, 2026). This role ensures that all films and media are received on time, properly formatted, quality-checked, and delivered to the appropriate venues or platforms. The Film Traffic Manager works closely with the Programming, Operations, and technical teams, as well as filmmakers, distributors, and post-production partners, to guarantee a seamless screening experience for audiences. The position is remote-hybrid, with in-person staff meetings and full on-site presence required during the event dates.
Film & Media Logistics

• Manage the receipt, download, and transfer of exhibition files between filmmakers and Outfest's event platform.
• Maintain and update the print tracking database (Airtable) to monitor all incoming and outgoing film assets.
• Coordinate shipments of physical media to and from event venues and ensure timely delivery.
• Arrange customs clearance and troubleshoot print or shipping issues as needed.

Quality Control & Technical Prep

• Quality-check (QC) all exhibition files to identify discrepancies or errors and resolve them with film teams.
• Ensure film metadata and digital files align with the event program; edit metadata in platform as necessary.
• Collaborate with the projectionists to confirm playability of all assets.
• Work with the Sponsorship team to guarantee execution of pre-show collateral (trailers, sponsor slides, logo reels).

Collaboration & Communication

• Liaise with Programming and Operations departments to stay ahead of potential film-related issues.
• Coordinate with filmmakers, distributors, and post-houses on DCP and other deliverables.
• Conduct regular check-ins with departmental teams to troubleshoot media or scheduling challenges.

On-Site Event Support

• Serve as a point of contact for projection teams to ensure screenings begin on time and run smoothly.
• Monitor playback for in person screenings; troubleshoot issues in real time.
• Manage playlists, ensuring proper order and functionality for each screening.

Post-Event Wrap

• Facilitate the return of all physical film assets, if any.
• Document and archive digital exhibition files for Outfest's records.
• Contribute to wrap meetings to evaluate workflows and recommend process improvements.

Qualifications

• 2-3 years of experience in film festivals, film traffic, projection, or technical media roles.
• Familiarity with exhibition formats (DCP, ProRes, MP4) and projection workflows.
• Knowledge of editing or file prep software (Final Cut, Premiere) a plus.
• Proficiency in Microsoft Office, Airtable, and Google Workspace.
• Strong organizational and troubleshooting skills; detail-oriented under deadlines.
• Excellent communication skills for working with filmmakers and technical teams.