Preferred hours: 8:30AM-5PM
Years of experience: 10+
Education: Bachelor's degree preferred or equivalent combination of education and experience
US Citizenship Status: Please disclose with resume submissions
Function Area/Division: Front Office/ Supervision & Regulation
Description
The Division of Supervision and Regulation is seeking an exceptional Executive Assistant to provide comprehensive, high-level administrative support to a senior leader. This critical role requires a seasoned professional with demonstrated expertise supporting senior executives in fast-paced, complex regulatory environments.
Key Responsibilities
Provide comprehensive administrative support to the senior leader.
Manage complex calendar with multiple competing priorities, including meetings with Board Members, Federal Reserve Bank Presidents, regulatory agency officials, and industry representatives.
Coordinate and prioritize meeting requests, ensuring appropriate preparation time and strategic scheduling.
Anticipate senior leader's needs and proactively address administrative requirements.
Draft, edit, and proofread correspondence, memoranda, and presentations for internal and external audiences.
Coordinate communications with Board Members' offices, Federal Reserve Banks, and other key stakeholders.
Manage sensitive and confidential information with absolute discretion.
Plan and coordinate high-level meetings, conferences, and briefings, including logistics, materials preparation, and follow-up.
Manage videoconference and hybrid meeting technology and logistics.
Prepare briefing materials, agendas, and background documents.
Arrange and coordinate participation in Board meetings, FOMC-related activities, and interagency meetings.
Track action items, deadlines, and follow-up requirements.
Arrange complex domestic and international travel, including detailed itineraries, security requirements, and expense reporting.
Coordinate travel for official Federal Reserve business, conferences, and international regulatory meetings.
Process travel authorizations and expense reimbursements in accordance with Federal Reserve policies.
Manage travel during crisis situations with flexibility and efficiency.
Process invoices, purchase requests, and budget tracking for the senior leader's office.
Assist with preparation of materials for Board presentations and decision memos.
Support division-wide events and initiatives as requested.
Skill requirements / Experience Requirements
10+ years of progressive senior administrative experience required, with at least 5 years supporting C-suite or director-level executives in government, financial services, or regulatory agencies.
Proven track record managing competing priorities in fast-paced, high-stakes environments.
Experience in confidential, regulatory, or policy-focused settings strongly preferred.
Familiarity with Federal government operations and protocols is highly desirable.
Core Competencies
Exceptional judgment and discretion with highly sensitive and confidential information.
Superior organizational skills with proven ability to anticipate needs and proactively address challenges.
Expert-level written and verbal communication skills, including ability to interact professionally with Board Members, senior officials, and external stakeholders.
Advanced proficiency in Microsoft Office Suite (SharePoint, Outlook, Word, PowerPoint, Excel, Teams).
Ability to work independently with minimal supervision while exercising sound judgment.
Strong attention to detail with unwavering commitment to accuracy and deadlines.
Adaptability and composure under pressure.
Ohm Systems, Inc. specializes in IT and Healthcare staffing services, dedicated to linking highly skilled professionals with our public and private clients across the United States. Our track record showcases our commitment to delivering outstanding staffing and consultancy solutions to our clients. We prioritize diversity and inclusivity and take pride in being an employer that promotes equal opportunities and affirmative action. Our goal is to foster an inclusive work environment that embraces individuals from all backgrounds, irrespective of their gender, race, or orientation.