Oak Run Middle School

Clerical Assistant

Under direct supervision provide clerical assistance, including data entry, filing, answering phones, for the efficient operation of the campus office.

Qualifications

High school diploma or GED

Proficient keyboarding skills and file maintenance

Ability to use computer

Effective organization, communication, and interpersonal skills

Ability to follow written instructions

Ability to operate multi-line phone system

One year clerical experience in office setting

Major Responsibilities and Duties

1. Assist Receptionist with greeting and directing campus visitors.
2. Assist in receiving and directing incoming calls, take reliable messages, and route to appropriate staff.
3. Assist parents in checking students in and out of school.
4. Receive, sort, and distribute mail, messages, documents, and other deliveries.
5. Assist with the receipt and distribution of student materials, including homework requests.
6. Assist Administrative Assistant with data entry and other clerical assistance as needed.
7. Assist with preparation of materials for mailing, including preparing labels, stuffing envelopes, etc.
8. Maintain confidentiality.
9. Follow district safety protocols and emergency procedures.

Supervisory Responsibilities: None

Equipment Used: Multi-line phone system, personal computer, and typewriter.

Working Conditions:

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours; occasional districtwide travel

Mental Demands: Work with frequent interruptions; maintain emotional control under stress

Occasional districtwide and statewide travel; frequent prolonged and irregular hours.