North Star Financial Partners

We're looking for an organized, detail-oriented Administrative Assistant to keep our office running smoothly. You'll be the go-to person for filing and records management, scheduling, meeting preparation, and front-line customer service. The ideal candidate is proactive, personable, and thrives on staying organized in a fast-paced environment.

What You'll Do

• Maintain accurate and organized physical and digital filing systems
• Manage calendars and schedule appointments, meetings, and travel arrangements
• Prepare meeting materials and agendas.
• Serve as the first point of contact for customers and clients — via phone, email, and in person
• Respond to inquiries promptly and professionally, escalating issues as needed
• Handle general office correspondence (emails, mail, phone calls)
• Order and manage office supplies and inventory
• Support other administrative and clerical tasks as assigned

What We're Looking For

• High school diploma required
• Strong organizational skills and attention to detail
• Excellent verbal and written communication skills
• Proficiency with Microsoft Office / Google Workspace (Word, Excel, Outlook/Gmail, Calendar)
• Friendly, professional demeanor with strong customer service instincts
• Discretion when handling confidential information

Nice to Have

• Experience with [specific software, e.g., CRM systems, scheduling tools]