Nextphase Search

EA to CEO | Clarksville, TN Area | Hybrid| 3-4 Days/Week in Office

About the Company

Our client is a well-established financial institution in the Clarksville, TN area in rapid growth mode. The organization has earned multiple awards for being a top place to work, as well as recognition for its generosity and engagement within the community. Leadership prioritizes humility, collaboration, and a genuine “no ego” approach to teamwork. This is a rare chance to step into a high-visibility role at an organization on the rise — with real room to evolve role scope as the company scales — working side by side with a CEO who is kind, direct, high-energy, and deeply invested in building the right partnership. Tennessee's lack of state income tax is an added bonus for candidates relocating from higher-tax states.

What You'll Do

• Serve as a true right hand to the CEO, proactively managing the CEO's calendar, inbox, and daily priorities with sound judgment and minimal direction — including building in realistic buffer time between meetings.
• Triage a high volume of email and communications daily, escalating priority items and drafting responses.
• Prepare and distribute Board and executive committee materials, take and distribute meeting minutes, track action items through to completion, and maintain organized corporate records and contract renewal tracking.
• Coordinate heavy executive travel, meetings, and events — confirming attendee availability and prepping rooms, technology, and materials in advance — with genuine attention to detail and quality.
• Draft, proofread, and polish correspondence, board packets, and presentation materials.
• Anticipate needs and provide clear, real-time updates so nothing catches the CEO off guard.
• Oversee and provide backup support to a second Executive Assistant on the team.
• Assist with light personal support — vacation/family travel, tracking and calendaring for personal and family commitments, periodic gift procurement, and flexibility as needed to streamline the work and life of the CEO.
• Adapt quickly and comfortably as the organization continues to grow and evolve.

About You

• 10+ years of senior-level executive support experience, including at least 5 years supporting a President, CEO, or other C-suite executive and several years supporting a Board of Directors.
• A proactive self-starter who takes ownership — you anticipate needs and take action with minimal direction.
• Excellent writer and meticulous proofreader, able to put the final polish on executive-level work.
• Tech-savvy and quick to adopt new tools and systems, including MS Outlook, Excel, Zoom, PDF editing, and preparation of PowerPoint decks.
• Comfortable with a fast pace and continuous change inherent in a fast-growth environment.
• Flexible for occasional (though infrequent) evening or weekend responsiveness, and periodic Board meeting or event prep and/or attendance outside normal business hours.
• Financial services experience is a plus but not required. This is a highly regulated environment, so ability to quickly learn the compliance and regulatory requirements the executive office adheres to is crucial.
• Willingness to provide gracious on-site hospitality as needed with surprise Board member visits.
• Bachelor's degree preferred.