Front Desk / Data Entry Specialist
Location: Gulfport, MS | Employment Type: Full-Time
About Us: We are a well-established CPA firm in Gulfport, Mississippi, dedicated to providing exceptional accounting, tax, and advisory services to our clients. We are seeking a professional, organized, and detail-oriented Front Desk / Data Entry Specialist to join our team.
Position Summary: The Front Desk / Data Entry Specialist will serve as a first point of contact for clients and visitors while providing essential administrative and data entry support to the office. The ideal candidate will have excellent customer service skills, strong attention to detail, and the ability to accurately enter and maintain information while managing multiple responsibilities in a professional office environment.
Responsibilities:
- Greet clients and visitors professionally.
- Answer and route incoming calls and take accurate messages.
- Perform accurate and timely data entry into company systems and databases.
- Enter, update, and maintain client information and records.
- Scan, copy, file, and organize financial and administrative documents.
- Assist with preparing and processing documents for accounting and tax staff.
- Receive, sort, and distribute incoming mail and deliveries.
- Schedule appointments and assist with office calendars as needed.
- Maintain organized electronic and physical filing systems.
- Verify entered information for accuracy and correct errors or discrepancies.
- Handle sensitive client and financial information confidentially.
- Provide general administrative and clerical support.
- Assist with other front office and administrative duties as assigned.
Qualifications:
- Previous front desk, receptionist, administrative, or data entry experience preferred.
- Experience in a CPA firm, accounting office, or professional services environment is a plus.
- Strong computer and data entry skills.
- Proficiency with Microsoft Office, including Word, Excel, and Outlook.
- Ability to type accurately and efficiently.
- Excellent organizational skills and attention to detail.
- Professional verbal and written communication skills.
- Strong customer service and interpersonal skills.
- Ability to prioritize multiple tasks and meet deadlines.
- Dependable, punctual, and able to work independently and as part of a team.
- High level of professionalism, discretion, and confidentiality.
Pay $18/hr