Title: Event Operations Coordinator
Employee Status: Seasonal Full Time
Work From Home Option: Not Applicable
FLSA Status: Non-Exempt
Job Overview:
The New York Racing Association is seeking a detail-oriented and highly organized Event Operations Coordinator to assist with the oversight of live racing operations. This role will play a critical part in ensuring seamless day-to-day racing operations, pre-meet facility readiness, and the successful coordination of cross-departmental initiatives.
The ideal candidate will have experience in large-scale events, live operation environments, with strong project management and administrative capabilities.
Essential Functions:
Event Operations Management:
โขAssist with the oversight and preparedness of pre-meet facility build out and overlay, ensuring venue readiness, safety, compliance, and guest experience standards are met.
โขConduct in-meet daily operational readiness checks to ensure all departments are fully prepared for race-day activities.
โขCoordinate cross-departmentally (Facilities, Security, Hospitality, Sales, Racing Operations, Events/Marketing etc.) to ensure daily operational alignment.
โขSupervise seasonal staff brought on to assist with the execution of daily event activities, including onboarding, scheduling support, and performance oversight.
โขWork cross-departmentally to ensure proper coordination takes place regarding activation spaces.
โขAssist in special event setups and tare downs.
Project & Event Oversight:
โขManage multiple operational projects simultaneously, maintaining timelines and deliverables
Administrative & Documentation:
โขHandle administrative responsibilities including quote gathering, RFQ/RFP creation and purchase request processing
โขDevelop and maintain meeting agendas and documentation
โขTrack vendor performance, budget and project milestones
Qualifications:
โขBachelorโs degree required
โขValid drivers license
โข1-3 years of experience in large-scale event operations
โขExperience within horse racing or a live sporting venue environment strongly preferred
โขDemonstrated ability to manage multiple projects in a fast-paced setting
โขStrong administrative and organizational skills including procurement processes
โขExcellent written and verbal communication skills
โขAbility to work on-site with flexible hours including early mornings, evenings, weekends and holidays during live racing and major events
Preferred Skills:
โขEvent Planning
โขCommunication
โขTrouble shooting
โขProject management
โขProcurement
โขProject Implementation
โขProperty Maintenance
โขRecord Keeping
Summary of Physical Requirements and Work Environment:
Exposure to outside weather conditions.
Pay Range / Salary:ย $27.94 - $34.08