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Business Development & Marketing Assistant

Allen Matkins, a law firm with over 285 attorneys, was founded with deep roots in real estate and has leveraged that foundation to grow and build prominent litigation, corporate, tax, labor and employment, land use, and environmental practices allowing us to partner with clients across myriad industries and markets. For nearly 50 years, Allen Matkins has worked with clients drawn to us by our reputation for market-leading solutions, pragmatism, exemplary quality, approachability, and our unparalleled network of contacts and connections in business and government. Our firm’s success is driven by our commitment to hiring and developing top talent, ensuring a team that delivers exceptional work and service to our clients. We are guided by our core values: our people are our most important resource; we have a commitment to quality work, all the time; and we work as a team with each other and with our clients - we foster camaraderie.

About the Position

The Business Development & Marketing Assistant plays an important support role within the department, providing administrative and project coordination assistance across a broad range of marketing, external communications, business development, client development, and event-related initiatives. This position requires strong organizational skills, sound judgment, close attention to detail, and the ability to manage multiple assignments in a fast-paced law firm environment.

Essential Duties and Responsibilities:

• Provide administrative support to the Chief Marketing and Business Development Officer, Directors, and other team members, including coordinating calendars, scheduling meetings, arranging travel, and preparing and submitting expense reimbursements and firm credit card reconciliations.
• Assist with invoice processing and budget tracking, including monitoring invoices, coordinating with internal accounting personnel and outside vendors, following up on payment status, and maintaining accurate department records.
• Serve as a point of contact for partner organizations and associations with which the firm maintains memberships or sponsorships, coordinating invoices, deadlines, deliverables, and related logistics to help ensure the firm receives the full benefit of its participation.
• Provide document and project support, including proofreading, formatting, incorporating edits, preparing redlines, and assisting with the production of business development and marketing materials.
• Support events and client-facing programs by assisting with venue research, scheduling and calendaring, invitation lists, mail merges, RSVP tracking, name badge preparation, presentation updates, and other event logistics.
• Assist with the maintenance and accuracy of the firm’s CRM system, including data entry, updates, and quality control.
• Maintain and update materials, experience lists, and matter information in Litera’s Foundation experience management database.
• Track deadlines and follow-ups for department initiatives.
• Maintain and edit attorney bios on website.
• Provide general administrative and project support to the department and assist with other duties and special projects as assigned.

Education and/or Experience:

Bachelor’s degree in a related field. 1-2 years of relevant professional experience preferred. An equivalent combination of education and/or experience may be considered in lieu of the degree when the experience has been directly related to the functions of the job.

Qualifications:

• Must have strong organizational skills and an ability to complete simultaneous projects with minimal supervision, consistently meeting short and long-term deadlines.
• Must have excellent written and verbal communication skills.
• Must have the ability to work within a complex and multifaceted business environment, thrives in a fast-paced, fluctuating environment and approach projects with a flexible and adaptable mindset.
• Strong knowledge of Outlook, Word, PowerPoint, and Excel required.

Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

EEO Statement
Allen Matkins is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, national or ethnic origin, ancestry, citizenship, age, marital status, medical condition, physical or mental disability, veteran status, all other characteristics prohibited by law, or gender identity and/or expression.

We will collect the personal information you provide in connection with this application as well as information included with any other document(s) you provide us. We may use this information to evaluate your application and consider you for employment with Allen Matkins. We may share this information with third parties for any of the following purposes: (i) to confirm the accuracy of the information provided; (ii) to conduct a background check; (iii) to confirm or evaluate potential conflicts of interest; and/or (iv) to check references. If you accept an offer with Allen Matkins, we may use this information to provide you with the benefits of your employment. Our employees' personal information is governed by our Privacy Policy, available at https://www.allenmatkins.com/disclaimers/privacy-policy.html .

Qualified Applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Compensation

Allen Matkins is an Equal Opportunity Employer and offers a competitive compensation & benefits package. The anticipated base salary range for this full-time role is $62,000.00- $75,000.00 per year. Actual salary will depend upon a number of factors, including, but not limited to, relevant experience, job-related skills, qualifications, and location.

The base salary range displayed on the job posting reflects the estimated range for new hire salaries for the position. The actual offered base salary will be determined by work location and additional factors, including, but not limited to, relevant experience, job-related skills and qualifications. The pay range is subject to change at any time dependent on a variety of internal and external business factors.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.