Office Assistant
Qualifications:
- High school diploma and two years of business college preferred
- Proficiency in oral and written communication
- Possess strong organizational skills
- Possess excellent people skills
- Possess the ability to facilitate multiple tasks simultaneously
- Proficiency in computer skills (Microsoft and Excel)
- Must be able to maintain confidentiality in all matters
- Loyalty and professionalism
Reports To:
Principal and/or Office Manager
Job Goal:
To contribute to the efficient operation of the school office by providing support in the areas of attendance, cumulative records, data entry, and other assigned tasks.
Essential Functions:
- Answers the telephone; relays information to appropriate personnel; greets visitors; and responds to requests for information as directed.
- Types correspondence including memoranda, letters, and reports; copies educational materials for teachers.
- Operates a variety of office equipment including photocopiers, facsimile machines, and computers; inputs and retrieves data and text.
- Assists the office manager in a variety of duties including, but not limited to the following: registering students for the upcoming school year; compiling birth certificate and immunization forms; verifying and organizing incoming supplies and equipment; ensuring grades are in the SIS; printing progress reports, report cards, and cumulative folder labels; maintaining student discipline records; and attending professional development sessions.
- Inputs and maintains required student data through the SIS (student information system) including, but not limited to, enrolling and withdrawing students and recording demographic data.
- Inputs and maintains required attendance data through the SIS (student information system); completes daily and monthly attendance reports; prints absentee reports; runs and verifies ADA report; enters excused absences when students return.
- Requests, maintains, and sends cumulative records when appropriate; records pertinent data on cumulative records.
- Demonstrates proficiency in the district and state student information system.
- Performs other related duties as requested or assigned.
Evaluation:
Performance of this job will be evaluated in accordance with provisions of the Board's policy on evaluation of personnel.
Salary Information:
Classification: Office Assistant
Scale: Classified
Grade: A Grade
Days Employed: 225 days
Salary: Range: $14.50 per hour
Overtime: Non-exempt
Codes:
MS Personnel/Accreditation Data: 751016 (Secretary/Clerical)
