Matlock Mechanical

Administrative Assistant$45,000-$60,000 annually, depending on experienceFull-Time | Jackson, TN Monday-Friday | 7:30 AM-4:30 PM Matlock Mechanical is a nationally recognized mechanical contractor specializing in commercial and industrial HVAC and plumbing projects across the United States. Based in Jackson, TN, we are known for quality work, operational excellence, and long-standing client relationships. We're seeking a proactive, detail-oriented Administrative Assistant with strong ServiceTitan experience to support our accounting and administrative team while helping improve workflows and maximize the platform's capabilities across our growing company.What You'll DoSupport day-to-day accounting and administrative operationsHelp optimize and expand the use of ServiceTitan across the organizationMaintain accurate records and documentationAssist with reports, spreadsheets, correspondence, and other administrative tasksHelp identify opportunities to improve processes and workflow efficiencyCommunicate professionally with team members, customers, and vendorsManage multiple priorities while maintaining accuracy and confidentialityWhat We're Looking ForHigh school diploma or equivalent2+ years of office administration or accounting experienceHands-on ServiceTitan experience is a mustExperience with job costing, accounting functions, dispatch, and/or reportingHVAC, plumbing, electrical, construction, or related trade experience is a plusProficiency in Microsoft Office, including Excel, Word, and OutlookStrong organizational skills and attention to detailExcellent written and verbal communication skillsProfessional, positive, and dependable demeanorAbility to handle confidential information appropriatelyWhy Matlock Mechanical?Stability: Our management team has worked together for more than 30 years.Career Growth: We're looking for someone who wants to grow with the company and take on additional responsibilities over time.Supportive Culture: We value teamwork, collaboration, and strong employee relationships.Industry Reputation: Join an established company recognized for quality, professionalism, and expertise in commercial and industrial mechanical contracting.What We Offer100% company-paid medical insurance for the employeeDental and vision coverage,401(k) with up to a 3% company match,Company-paid life insurance,Short-term and long-term disability insurance,5 paid holidays,Paid vacation:1 week after 1 year of service,2 weeks after 3 years of service,Paid professional training and development opportunities,Annual company Christmas partyReady to join a stable, growing company where your skills can make an impact? Apply today to join the Matlock Mechanical team!Candidates will be required to pass a background check and drug test upon being given a conditional offer of employment.