Martin Recruitment

Job Title: Sr. Administrative Coordinator

Placement Type: Permanent

Address: Edmonton, AB

Work Location: Onsite

Hours: Monday to Friday, Full-Time

Our client, an Edmonton-based building supplies company, is seeking an Sr. Administrative Coordinator to join their team. They are a hands-on, collaborative organization where everyone works closely across departments. This opportunity is a strong fit for an experienced office manager or executive assistant who enjoys owning how an office runs and supporting senior leadership directly.

Position Overview:

● Own the daily operations of the Edmonton office, keeping it productive, organized and running smoothly.

● Provide high-level administrative support to senior leadership

● Carry day-to-day HR coordination, from recruitment support through onboarding, offboarding and compliance tracking.

● Support operational administration across shipping, customer inquiries, marketing lists and office systems.

Responsibilities:

● Oversee daily office operations including reception, mail and general administration.

● Answer phones and direct queries to the appropriate team member.

● Serve as the first point of contact for visitors, customers and service providers.

● Coordinate vendors, deliveries and service appointments.

● Manage office supplies, equipment and workspace needs.

● Support onboarding logistics, including workspace setup and equipment coordination.

● Oversee office improvement initiatives and workspace planning.

● Coordinate contractors for repairs, upgrades and maintenance.

● Provide administrative support to senior leadership and the Principals.

● Manage calendars, scheduling and meeting coordination for the leadership team.

● Prepare, organize and edit documents and communications.

● Coordinate travel arrangements and expense tracking.

● Handle confidential information with discretion and professionalism.

● Support day-to-day HR coordination in collaboration with leadership.

● Assist with recruitment, interview coordination and candidate communications.

● Coordinate onboarding and offboarding processes end to end.

● Track attendance, training, certifications and compliance requirements.

● Assist with HR documentation, policies and reporting.

● Respond to employee inquiries on policies, vacation and general matters, escalating sensitive or complex issues appropriately.

● Coordinate team-building events, staff functions, employee recognition programs and milestone tracking.

● Coordinate packing slips and send customer shipping notifications.

● Support customers and drivers on freight and shipping inquiries, and assist with general customer inquiries.

● Maintain marketing lists and business development processes.

● Coordinate webinars, presentations and internal communications.

● Support HR and office-related software systems, and coordinate IT setup and access for employees.

● Maintain organized digital and physical records.

Must Have Qualifications:

● 5+ years in an office manager, executive assistant or operations role.

● Strong organizational and multitasking abilities.

● Excellent communication and interpersonal skills.

● High level of discretion and professionalism.

● Comfortable working with a variety of systems and software tools.

● Able to work independently and anticipate needs.

Like To Have Qualifications:

● Experience supporting HR processes or people operations.

● Experience within manufacturing, engineering or building supplies.