2 Management Jobs Hiring in California

We are seeking a highly organized and detail-oriented Administrative Assistant to support our office operations. The ideal candidate will possess strong computer skills, excellent communication abilities, and experience in office management. This role involves handling a variety of clerical tasks, managing schedules, and providing exceptional communication between teams. Proficiency in Office is a must, as well as experience with Google Workspace, and data entry and social media applications and marketing tools. The position offers an opportunity to work in a dynamic environment where organizational skills and professionalism are highly valued.

Responsibilities

• Fulltime hours M-F working out of a Dental office in West Covina
• Managing sensitive data in a timely fashion.
• Perform data entry, filing, and proofreading to maintain accurate records
• Schedule appointments and manage calendars using Microsoft Office and Google Workspace tools
• Building a social media presence and managing existing applications
• Assist with office management tasks such as supplies
• Support administrative functions like typing correspondence, organizing documents, and supporting personal assistants or medical reception duties if needed
• Coordinate meetings and events, ensuring proper organization and timely communication
• Maintain organization of files and records for easy retrieval and compliance purposes

Requirements

Minimum 5 years experience

• Proven office management or clerical experience with strong organizational skills
• Proficiency in Microsoft Office (Word, Excel, Outlook), Canva or the like, Google Workspace, data entry, and general computer literacy
• Excellent customer service skills with professional phone etiquette and multi-line phone system handling
• Knowledge and experience in real estate commercial property management a plus
• Bilingual abilities are a plus for effective communication with diverse clients or staff
• Strong typing skills with attention to detail for proofreading and document accuracy
• Ability to manage time effectively in a fast-paced environment
• Previous experience as a personal assistant, or administrative support is advantageous
• College degree or equivalent required; additional office management or administrative certifications are a plus