Luce Coffee Roasters

Position Summary:

Accounting Assistant is responsible for supporting daily accounting operations within the customer services and logistics.

This position will have a broad range of responsibilities across the order-to-cash, procure-to-pay, record-to-report on inventory processes, as well as demand planning, accounts payable, accounts receivable, account reconciliations, invoicing, and collections.

The ideal candidate is very good with MS Excel in planning and forecasting, highly organized, detail-oriented, dependable, and comfortable working in a fast-paced light manufacturing/retail environment. This position requires strong communication skills and the ability to work effectively with customers, vendors and employees.

Key Responsibilities
Source-to-Pay, Accounts Payable & Vendor Management:

• Continuously track market price changes, update purchasing decisions accordingly, to ensure we source from vendors with most competitive pricing.
• Demand Planning: Prepare weekly, monthly and quarterly forecast for replenishment and sourcing of inventory based on sales and inventory levels.
• Review inventory records for accuracy with inventory clerk on a weekly basis to ensure figures used for Demand Planning are correct.
• Perform a physical inventory count monthly with other teams assigned by management.
• Issue Purchase Orders, process invoices accurately and timely, including matching invoices to purchase orders and receiving documentation when applicable.
• Verify invoice coding, approvals, pricing, quantities, and supporting documentation.
• Resolve invoice discrepancies with vendors and internal departments.
• Prepare vendor payment runs and assist with monitoring payment due dates
• Respond to vendor inquiries regarding invoice status, payments, and account balances.
• Assist with monthly AP reconciliations and reporting.
• Support annual 1099 filing for all sites

Order-to-Cash, Accounts Receivable & Customer Accounts

• Prepare and process customer orders and invoices accurately based on customer order form.
• Post customer receipts and ensure payments are applied accurately to customer accounts.
• Assist with resolving customer orders, invoicing and account discrepancies
• Assist with customer account reconciliations as needed.

Expense Reports & Office Administration

• Review and process credit card payments into ERP Software
• Review and process employee expense reports for completeness, proper coding, and required approvals.
• Answer and direct incoming phone calls and assist visitors as needed.
• Maintain organized electronic and physical accounting records.

Additional Responsibilities

• Support month-end and year-end accounting activities.
• Assist with internal and external audit requests by providing requested documentation.
• Maintain confidentiality of financial, customer, vendor, and employee information.
• Follow company accounting policies, internal controls, and procedures.
• Identify opportunities to improve accounting processes, documentation, and efficiency.
• Perform other duties and special projects as assigned by the Accountant.

Qualifications Required

• Proficiency with Microsoft Excel and Microsoft Office
• 1+ years of accounting, bookkeeping, or related business experience preferred.
• High school diploma or Associate degree in Accounting, Finance, Business Administration, or a related discipline.
• Experience with accounts payable and/or accounts receivable.
• Strong attention to detail and accuracy.
• Ability to work independently while also collaborating effectively with others.
• Strong organizational and time-management skills.
• Ability to prioritize multiple responsibilities and meet deadlines.
• Strong written and verbal communication skills.
• High level of integrity and ability to maintain confidential information.

Company Description

At Luce, we take pride in every step of the coffee journey, from sourcing ethically grown beans to roasting in-house and crafting exceptional beverages that showcase precision and care. Our focus extends beyond the cup: we are deeply dedicated to training, developing, and empowering coffee professionals to grow within the industry. Our company culture blends professional excellence with a strong sense of community, collaboration, and creativity — offering a workplace where passion for coffee meets purpose and growth.

At Luce, we take pride in every step of the coffee journey, from sourcing ethically grown beans to roasting in-house and crafting exceptional beverages that showcase precision and care. Our focus extends beyond the cup: we are deeply dedicated to training, developing, and empowering coffee professionals to grow within the industry. Our company culture blends professional excellence with a strong sense of community, collaboration, and creativity — offering a workplace where passion for coffee meets purpose and growth.