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City Recorder

Under general direction, maintains official City records of meetings and activities and ensures their security and accessibility and provides administrative support to various elected and appointed officials. This position reports to the Mayor.

Qualifications:

• Bachelor's degree in Public Administration, Political Science, or closely related area AND experience equivalent to three (3) years full-time work providing administrative support to top level management in the public or private sector. Or a combination of the above education and experience
• Must be a Notary Public.
• Must have a valid Driver's License.
• Must be a Certified Records Officer or be able to obtain within six (6) months of hire.
• Previous experience in government is preferred.

Responsibilities:

Provides administrative support to the Logan City Council, Mayor, and various boards and commissions, including preparing agendas for meetings, preparing/distributing information packets regarding all meeting agenda issues, recording/transcribing minutes of meetings, preparing City ordinances, resolutions, and other documents, and certifying copies of ordinances, resolutions, and other documents; maintains archival records of all ordinances, resolutions, and related legal documents.

Responds to citizen requests for information regarding City ordinances, resolutions, and related legal documents, including preparing and certifying copies of these documents when necessary; implements and maintains a system for indexing and archiving legislative information generated by the Logan City Council; conducts City elections, including overseeing filing for candidacy, preparing election forms/documents, and maintaining records/files of election results. Manage and maintain cemetery records; perform customer service; respond to general questions related to the cemetery; and prepare cemetery deeds and quitclaim deeds working closely with the Cemetery Sexton.

Process and track GRAMA Record Requests to assure compliance with Utah laws.

Administers Oaths of Offices swearing in various City Staff and Board/Committee Members; attest signatures on official City documents.

Other administrative duties as assigned.

Knowledge, Skills, and Abilities:

• Knowledge of Utah State Statutes as they relate to the responsibilities of the Office of City Recorder.
• Knowledge of systems for indexing and archiving municipal legislative documents/activities.
• Knowledge of State laws, rules, and regulations regarding recording and preserving municipal records, including minutes of meetings and legislative documents.
• Knowledge of the day-to-day operations of the City of Logan government.
• Knowledge in compliance of GRAMA record requests.
• Skill in establishing and maintaining effective working relationships with elected City of Logan officials, Department heads, and the public.
• Skill in preparing agendas and related information packets for City Council meetings and the meetings of a variety of Boards and Commissions.
• Skill in preparing ordinances, resolutions, and related legislative documents for Council consideration/approval.
• Skill in recording and preserving the results of City legislative and related activities, including minutes of Council, Board, and Commission meetings and elections.

Essentials:

Essential functions, as determined under the Americans with Disabilities Act, may include the above tasks, knowledge, and other characteristics. This list of tasks is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by positions of this class. The approved class specifications are not intended to and do not infer or create any employment, compensation, or contract rights to any person(s). This updated job description supersedes prior descriptions for the same position. Management reserves the right to add or change duties at any time.