Leading Utilities Organization

60 Leading Utilities Organization Jobs Hiring Near You

HR Coordinator

Richmond, VA · On-site

$18 - $21/hr

Background Screening Adjudication And HR Compliance Specialist Location: Richmond, VA - Hybrid -3x on site and 2x remote Duration: 12 months + possible extension Pay Rate Range: $18-21/hr. W2 General ...

New

Sr. Tax Analyst

San Jose, CA · On-site

$135K - $136K/yr

Our client- a leading utilities organization, is seeking a Sr. Tax Analyst t to bring onto the team. Please see below for details: * The Sr Tax Analyst is responsible for the preparation of corporate ...

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Office Administrative Support

Leading Utilities Organization

Chicago, IL • On-site

$18.50 - $25/hr

Other

Posted 3 days ago

New


Job description

Office Administrative Support

Provide administrative support to multiple Wealth Advisors and Managing Directors in a team-oriented environment. Must have executive administrative experience, complex calendar management, travel coordination, expense reporting, and strong organizational skills.

Required Qualifications
  • Experience as an Administrative Assistant supporting executives in a complex environment
  • Financial services, private sector, or government experience preferred
  • Ability to exercise excellent judgment and discretion handling confidential information
  • Excellent interpersonal and teamwork skills
  • Ability to work collaboratively with local and global teams
  • Ability to prioritize and handle multiple tasks in a busy environment
  • Excellent written and verbal communication skills
  • Strong attention to detail and organizational skills
  • Quick learner and self-starter
  • Proactive problem solver and independent thinker
  • High degree of integrity, professionalism, and diplomacy
  • Proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and Zoom
  • Familiarity with SAP Concur expense platform
  • Positive team player
Responsibilities
  • Support multiple Wealth Advisors and Managing Directors
  • Manage complex calendars across multiple time zones
  • Coordinate meetings and conference calls
  • Handle high-volume phone calls
  • Coordinate domestic and international travel, including visas
  • Process expense reports and invoices
  • Schedule internal and client meetings
  • Coordinate conference rooms, catering, guest registration, and meeting materials
  • Perform general administrative duties including copying, scanning, filing, mailing, archiving, time entry, and phone coverage
  • Handle confidential client information
  • Support Wealth Management client service
  • Adhere to compliance regulations
  • Assist with additional projects as assigned
Hard Requirements
  • Onsite in Chicago, IL
  • Administrative Assistant supporting executives
  • Microsoft Office (Word, Excel, PowerPoint, Outlook)
  • Zoom
  • SAP Concur familiarity
  • Calendar management
  • Travel coordination
  • Confidential information handling