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Leading Utilities Organization

60 Leading Utilities Organization Jobs Hiring Near You

Capco

Energy Lead - Utilities

Chicago, IL

S., shaping client strategy, building high-performing teams, and delivering transformational outcomes for leading Utilities organizations. The Role Capco is seeking an experienced Regional Energy ...

Capco

Energy Lead - Utilities

Chicago, IL · On-site

S., shaping client strategy, building high-performing teams, and delivering transformational outcomes for leading Utilities organizations. The Role Capco is seeking an experienced Regional Energy ...

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Executive Administrative Assistant

Leading Utilities Organization

Houston, TX • On-site

$35/hr

Other

Posted 14 days ago

Job description

Executive Administrative Assistant

Location: Houston, TX (1400 Smith Street – 49th Floor) Schedule: Onsite, Monday–Friday | 7:00 AM – 4:00 PM Duration: Contract Industry: Oil & Gas / Energy RATE: $35/HR

Position Summary

We are seeking an experienced Administrative Assistant IV to provide executive-level administrative and operational support in a highly visible corporate office environment. This position supports senior executives and executive assistants while helping manage daily operations on an executive floor. The ideal candidate will have extensive C-Suite support experience within a large corporate organization, exceptional organizational skills, and the professionalism required to work with confidential information and executive leadership.

Key Responsibilities
  • Provide executive-level administrative support for senior leadership and executive assistants.
  • Manage conference room scheduling and daily floor operations.
  • Control access to the secured executive floor and oversee the visitor management system.
  • Ensure compliance with enhanced security protocols.
  • Maintain executive common areas, conference rooms, kitchen/refrigerator areas, and overall executive floor readiness.
  • Coordinate mail distribution and submit facility maintenance requests.
  • Maintain executive floor plans and distribution lists.
  • Provide backup support for executive assistants, including coverage for executive leadership desks.
  • Coordinate executive meetings, events, catering, and logistics.
  • Assist with emergency preparedness activities and building safety procedures.
  • Provide basic troubleshooting for conference room audiovisual equipment.
  • Coordinate with vendors for catering, facilities, and maintenance services.
  • Perform additional administrative duties as assigned.
Required Qualifications
  • Minimum 8–10 years of executive administrative or executive assistant experience.
  • Experience supporting C-Suite executives within a large corporate environment.
  • Professional executive presence with excellent verbal and written communication skills.
  • Strong organizational, planning, and multitasking abilities.
  • High degree of discretion handling confidential and sensitive information.
  • Advanced Microsoft Office skills (Word, Excel, Outlook, PowerPoint, Teams).
  • Experience with visitor management systems.
  • Ability to work independently in a fast-paced executive office environment.
Preferred Qualifications
  • Experience supporting executives in the Oil & Gas or Energy industry.
  • Experience using or willingness to learn Microsoft Copilot (AI).
  • Experience supporting executive-level meetings and corporate events.
  • Familiarity with executive office security protocols.
  • Basic conference room AV troubleshooting experience.
Desired Traits
  • Professional executive presence
  • Customer-service oriented
  • Proactive and dependable
  • High integrity and discretion
  • Strong judgment and communication skills
  • Comfortable supporting multiple executives
  • Adaptable and collaborative
  • Willing to learn new technologies and AI tools
  • Knows when to escalate issues appropriately

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