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Sr. Executive Assistant – Contract Administrator

Location: Corporate Office
Department: Executive Office
Reports to: Corporate Chief Executive Officer / Chief of Staff / Corporate Chief Medical Officer
Status: Full-Time | Exempt

SUMMARY

KPC Health is seeking an experienced, highly organized, and professional Executive Assistant – Contract Administrator to provide executive-level administrative, legal, and operational support to senior leadership in a dynamic healthcare environment. This role serves as a trusted partner to executive leadership, supporting strategic initiatives, corporate governance, contract administration, and executive operations across a multi-hospital healthcare system.

The ideal candidate will have exceptional communication and organizational skills, thrive in a fast-paced environment, and possess the ability to manage highly confidential information with discretion and professionalism.

REQUIREMENTS

Qualifications

• Bachelor's degree in Business Administration, Healthcare Administration, Legal Studies, Public Administration, or a related field or equivalent applicable experience.
• Paralegal Certificate or Degree preferred; candidates without a paralegal credential must possess a minimum of 10 years of progressively responsible Executive Assistant experience supporting C-suite executives in a healthcare organization.
• Demonstrated experience with healthcare contract administration, legal documentation, physician agreements, consulting agreements, regulatory compliance, and executive governance.
• Proven ability to manage highly confidential information and support executive leadership in a complex healthcare environment.

Preferred Skills

• Healthcare contract administration and legal documentation
• Understanding of healthcare regulatory standards, accreditation requirements, and compliance processes
• Experience with MediTract or similar contract management systems
• Executive calendar and project management
• Board and executive meeting coordination
• HIPAA compliance and healthcare regulations
• Advanced Microsoft Office, Word, Excel, PowerPoint etc.
• Excellent written and verbal communication skills
• Strong organizational, analytical, and problem-solving abilities

DUTIES AND RESPONSIBILITIES

• Provide direct administrative and operational support to executive leadership, including calendar management, meeting coordination, travel arrangements, and executive communications.
• Coordinate Board, Executive Leadership, physician, strategic planning, and other high-level meetings, including scheduling, logistics, materials, and follow-up activities.
• Draft, prepare, review, and coordinate Non-Disclosure Agreements (NDAs), physician agreements, consulting agreements, Business Associate Agreements (BAAs), amendments, and other legal and contractual documents in collaboration with appropriate stakeholders.
• Assist with contract administration and oversee contract workflows through MediTract or similar contract management systems. Responsibilities include, but are not limited to:
  • Managing and maintaining system-wide contract records and workflows.
  • Reviewing the contract database to identify duplicate, expired, or potentially conflicting agreements.
  • Monitoring contracts throughout the review, approval, and execution process.
  • Ensuring required contract information, documentation, and approvals are complete and accurate.
  • Providing training and ongoing support to MediTract users across the organization.
  • Assisting with contract tracking, reporting, and system maintenance.
• Coordinate projects, operational priorities, and strategic initiatives across multiple healthcare facilities and corporate departments.
• Prepare executive reports, presentations, meeting materials, correspondence, and other documentation for executive leadership.
• Serve as a primary liaison between executive leadership, physicians, legal counsel, facility leadership, vendors, consultants, and external stakeholders.
• Maintain the highest level of confidentiality and discretion while supporting executive operations, sensitive business matters, contractual activities, and corporate governance.
• Perform other duties and special projects as assigned.