Iowa

Administrative Associate, Health Sciences

Job Category: Admin

Requisition Number: ADMIN001814

• Posted : August 17, 2026
• Full-Time
• Hybrid

Locations

Showing 1 location

Description

The University of Iowa Center for Advancement (UICA) seeks anAdvancement Associatewithin ourHealth ScienceDevelopmentteam.This position will join a team focused onphilanthropy and engagement to advanceUniversity of Iowa’s strategic initiatives aroundcancerresearch and care,brainscience andmentalwell-being, and vision.

• Serves as a key operational partner toAssociate Vice PresidentofDevelopment -Health Sciences, Executive Director of Development-Vision anddevelopment officers, advancing workstreams independently while keeping stakeholders informed.
• Prepares, reviews, and routes Statements of Gift Intent (SOGIs) and supporting documentation; partners with development staff and internal stakeholders to ensure gift agreements are complete,accurate, and processedin a timely manner.
• Assistswith departmental budget administration by processing invoices, reconciling expenses,monitoringbudget activity, and preparing ormaintainingexpense reportsin accordance withUICA policies.
• Creates,updatesandmodifiesprospect plans in I-Star CRM with little direction; provides reminders and follow up for advancement officers related to prospect plans; enters contact reports.
• Plans campus visits for prospects, donors, and/oralumni;provides recommendations to the advancement officer on potential prospects to see in a location.
• Independently drives projects from initiation through completion,establishingtimelines, milestones, and deliverables with minimal oversight while ensuring alignment with advancement strategy.
• Createsdetailedprofile of meeting attendees; summarizes I-Star information and other available information into a new profile document for theadvancementofficer'suse.
• Creates basic meeting materials with limited direction; may suggest items to address common conversations.
• Provides proactive calendaringsupport;independently prioritizes and decides which meeting to move or cancel.
• Creates procedures and shares best practices for internal processes; uses project management software in non-standard ways bymodifyingexisting templates to manage workplans.Proactivelymonitorsproject progress and adjusts plans as needed, communicating updates and risks without prompting.
• Answers complex questions from UICA colleagues, externalconstituenciesand/or donors.
• Collaborates with advancement officer on invitation list, making recommendations based on information available; creates project plan in project software and provides work plan management; produces original materials for events (invitations, promotional flyers, program booklets, etc.); provides logistical support at the event.
• Submits requests for information from data management; modifies existing queries or writes original queries; reviews information for accuracy and provides basic formatting.

This position is eligible for hybrid work (telecommuting) which includes working on-site at our office in Iowa City.

Education & Experience: HSdiploma + 6 years administrative experience, OR associate’s degree + 4 years administrative experience, OR bachelor’s degree + 2 years administrative experience.

QualificationsEducationRequired

High School or better in High School Diploma.

Equal Opportunity Employer
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