Innovative Envelope Solutions

Innovative Envelope Solutions is a growing company dedicated to helping building owners reduce energy use and lower their environmental impact through effective, affordable building envelope solutions. Founded in 1990 as Window Services Incorporated, we bring more than 35 years of experience together with a commitment to innovation and long-term value.

We believe strong businesses are built on strong relationships. We foster a supportive, respectful workplace where employees are valued, encouraged to grow, and supported through open communication and ongoing development. We also hold ourselves to high standards of customer care, delivering thoughtful, responsive, and reliable service in every interaction.

Location: in-office role in Holliston, MA

Schedule: 30 - 40 hours per week, flexible schedule

Job Type: Full-Time

Pay: $22 - $25 per hour based on experience

Benefits:

• Competitive compensation.
• Supportive, collaborative work environment
• Opportunity for professional growth and advancement
• Variety in day-to-day responsibilities
• Meaningful work with a growing company
• Casual office environment with some schedule flexibility
• PTO, including holidays, vacation, and sick time
• Health, dental, and vision
• 401k with company match

Administrative Assistant Key Responsibilities :

• Provide administrative support to executives, managers, and staff.
• Answer, screen, and direct phone calls, emails, and general inquiries.
• Schedule appointments, meetings, and project-related activities.
• Prepare, organize, and maintain documents, records, and correspondence.
• Assist with invoicing, data entry, and basic bookkeeping support.
• Receive and track shipments as needed.
• Coordinate office supplies and communicate with vendors.
• Maintain accurate digital and physical filing systems.
• Assist with reports, proposals, and internal communications.
• Support onboarding and administrative tasks for new employees.

Administrative Assistant Qualifications:

• 2+ years of administrative, office support, or executive assistant experience
• Some college required; bachelor’s degree preferred
• Proven success in a busy office environment with multiple responsibilities
• Strong knowledge of QuickBooks is required
• Proficiency with Microsoft Office and Google Workspace
• Strong written and verbal communication skills
• Excellent attention to detail and organizational ability
• Consistent follow-up, follow-through, and problem-solving ability
• Customer-service mindset with strong interpersonal skills
• Ability to work independently with minimal supervision and collaborate effectively with others

Administrative Assistant Preferred Attributes:

• Experience in construction, trades, commercial services, or a related industry
• Self-starter with a can-do attitude and strong initiative
• Strong judgment, professionalism, and reliability
• Comfortable adapting to changing priorities as the company grows
• Enjoys helping others and contributing to a positive workplace culture

EEOC Statement: We are proud to be an equal opportunity employer. We provide equal employment opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

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