Inatai Foundation

ABOUTUS

Inatai Foundation is a growing 501(c)(4) philanthropic organization committed to working with communitiestoshiftthebalanceofpowertoensureracialjusticeandequityacrossWashington and beyond. We are hiring anOperations & Hospitality Associateto join our expandingOperations Teamlocatedin our Seattle Office.

POSITIONSUMMARY

TheOperations & Hospitality Associateownspeopleexperience. This isa highly visible, people-facing positionresponsible forprovidinga welcoming, safe, and functional workplace that reflects Inatai's values ofracial justice,abundance, andjoy.The individual in this roleoversees daily office operations, event hospitality, logistical support, and contributes to internal culture-building.This is an excellent opportunity for someone whoenjoys engaging with communities andbuilding operational excellence across organizations.

The ideal candidate is a highly organized, proactive, and people-centered professional who excels at creating a welcoming and seamless workplace experience. They combine strong hospitality instincts with operational rigor-able toanticipateneeds, manage details, and keep systems running smoothly behind the scenes.They are equallycomfortableengaging with guests and executives as they are coordinatinglogistics, managing vendors, and improving processes. This person takes ownership, adapts easily in a fast-paced environment, and uses sound judgment to solve problems.

Grounded in a service mindset, they bring warmth, professionalism, and attention to detail to every interaction.

Key responsibilities include:

• Creating a welcoming office environmenttoInatai team members and guests.

• Supporting team operations, events, andadditionaladministrative needs as they arise.

• Build, document, and improve systems and processes that support efficient office operations and a positive office environment.Maintain office excellence by ensuring the office isclean, functional, andsafe.

• Providing outstandinghospitality duringevents hosted inInatai'sSeattle office.

This is a full-time,non-exempt position.The expected schedule for this role is 8:30 a.m. -5:00p.m., Monday through Friday, working onsite in the Seattle office except during approved office closures or as otherwise directed by the foundation.

Anyadjustmentsto theschedule requiresupervisor approval. This rolemayrequire occasional early mornings,evenings,and weekendsas well as statewide travel (10-15%).

PRIMARYRESPONSIBILITIES

Office Environment & Hospitality

• Maintain a welcoming, safe, and efficient physical workspace that aligns with Inatai's values and supports team wellbeing.

• Coordinate withfacility'svendors, and on-site contractors to ensure office maintenance, cleanliness, safety, and functionality.

• Provide high-quality hospitality for internal and externalguests who visit and/or hosteventsin our offices.

• Supportmeetinglogistics, catering, space setup, and guest supportas needed.

Operations & Logistics

• Oversee day-to-day office operations, including, but not limited to supply ordering, equipment distribution, sorting the mail, space management.

• Serve as a primary point of contact for on-site logistical coordination to ensure smooth workflows and excellent internalsupport.

• Partnerwith IT and other internalteamtotroubleshoot and resolve technology issues in conference rooms and shared spaces.

Standard Operating Procedures & Process Design

• Draft, document, andmaintainclear standard operating procedures(SOPs), processes, and guidelines for office operations.

• Facilitate feedback loops with team members to iterate and improve operational consistency and efficiency.

OperationsSupport &InternalCulture

• Supportthe Sr. Manager of Operations on projects that they oversee.

• Provide support for the All-Team's meeting.

• Partner with the Sr. Manager of Operations to shepherd thesafety committee activities, and engagement initiatives.

• Cultivate an inclusive and inviting office culture by organizing fun, team building activities that strengthen team connection and moraleincluding butnot limited to decorating offices forbirthdays.