Benefits:- Paid time off
- Dental insurance
- Flexible schedule
- Vision insurance
Accounting & Supply Chain Assistant
We are seeking a detail-oriented and proactive Accounting & Supply Chain Assistant to support daily accounting operations, customer order processing, inventory management, and logistics coordination. This role works closely with the Administrator and serves as a key liaison between customers, vendors, suppliers, and freight carriers to ensure accurate accounting practices and efficient supply chain operations.
The ideal candidate is highly organized, capable of managing multiple priorities, and committed to delivering excellent customer service.
Key Responsibilities
Accounting & Administrative Support Maintain daily bookkeeping and accounting functions
Set up and maintain customer and vendor accounts
Record customer payments and vendor invoices
Update and monitor accounts payable and accounts receivable
Organize and improve bookkeeping and office accounting processes
Assist with year-end inventory procedures
Customer Orders & Shipping Coordination
Process customer quotes and sales orders
Send order acknowledgments and customer invoices
Prepare packing slips and Bills of Lading (BOLs)
Coordinate shipments and verify delivery completion
Manage inbound and outbound shipments, including:
- Will-call orders
- Collect shipments
- Drop shipments
Supply Chain & Inventory Management
- Track raw materials and finished goods inventory levels
- Monitor stock levels to prevent shortages
- Assist with demand forecasting and production coordination
- Research and evaluate suppliers and vendors
- Negotiate pricing for raw materials and freight services
- Review tariff rates and freight charges to identify cost-saving opportunities
- Evaluate LTL freight partners and recommend efficient shipping routes with optimal lead times
- Serve as liaison between freight carriers and shipping operations to maintain on-time and complete deliveries
Qualifications
- Experience in bookkeeping, accounting support, supply chain, logistics, or inventory control preferred
- Strong organizational and multitasking abilities
- Excellent attention to detail and problem-solving skills
- Strong communication and customer service skills
- Ability to work independently and collaboratively in a fast-paced environment
- Proficiency with Microsoft Office and accounting software preferred
Preferred Skills
- Knowledge of shipping documentation, including Bills of Lading (BOLs)
- Experience coordinating with LTL freight carriers
- Understanding of inventory management and supply chain processes
- Familiarity with accounts payable and accounts receivable procedures
What Were Looking For
- Professional and dependable work ethic
- Proactive approach to resolving issues and improving processes
- Ability to manage multiple responsibilities while maintaining accuracy
- Commitment to providing outstanding service to customers and team members