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IFAS LLC

Accounts Payable Intake Specialist

Charleston, SC · On-site

$20 - $25.50/hr

Interested in Applying? I have a few preliminary questions * Can you obtain and maintain an MRPT or Secret Clearance? * Are you able to work on-site 5 days per week? * Do you enjoy helping people and ...

IFAS LLC

Deputy Program Manager

Fort Belvoir, VA · On-site

$131K/yr

Essential Job Functions: * Responsible for leading a team for the preparation, execution and management of the DTRA resource portfolio * Support the PM with providing oversight of a team supporting ...

IFAS LLC

Compensation Technician

Charleston, SC · On-site

Compensation Technician Clearance Type Required: Secret Location: Charleston, SC Essential Job Functions: (what will the candidate do on the job) The U.S. Department of State (DoS), The Bureau of the ...

IFAS LLC

Accountant Level I

MD · On-site

Summary Role Desc: Produce Journal Voucher Analytics for DEAMS, DDRS-B, DDRS-AFS and GAFS-R for each applicable period and provide Financial Statement mapping as applicable; Ensure proper review and ...

IFAS LLC

Junior Financial Manager

Fort Belvoir, VA · On-site

Essential Job Functions: • Maintain basic financial records and files. • Prepare simple financial reports and routine presentations. • Support the Finance and Accounting Division in maintaining ...

IFAS LLC

Banking Specialist (Entry Level)

Charleston, SC · On-site

$17.25 - $23.50/hr

Global Disbursing Overview The US Department of State (DoS), Bureau of the Comptroller and Global Financial Services (CGFS), Global Disbursing Operations is composed of teams in Bangkok, Charleston ...

IFAS LLC

OPU Analyst

Charleston, SC · On-site

Essential Job Functions: (what will the candidate do on the job) Global Compensation provides compensation services to U.S. Foreign Service employees, Department of State Civil Service employees and ...

IFAS LLC

Payroll Technician

Charleston, SC · On-site

$22 - $29/hr

Essential Job Functions: The U.S. Department of State (DoS), The Bureau of the Comptroller and Global Financial Services, Charleston has a requirement for a Compensation Technician in the Office of ...

IFAS LLC

Compensation Technician LE Payroll

Charleston, SC · On-site

$22 - $29/hr

Essential Job Functions: The Bureau of the Comptroller and Global Financial Services (CGFS), Global Compensation provides compensation services to U.S. Foreign Service employees, Department of State ...

IFAS LLC

Principle

Fort Belvoir, VA · On-site

Essential Job Functions: * Responsible for supporting financial audit response and sustainment * Assist with monitoring service provider/receiver MOAs status * Provide support for all aspects of ...

IFAS LLC

Business Transformation Level I

MD · On-site

Summary Role Desc: Experienced risk management and internal controls (RMIC) professional with deep experience implementing OMB Circular A-123, GAO Green Book/FAM, and DoD internal control guidance ...

IFAS LLC

Debt Management Analyst (OPU)

Charleston, SC · On-site

Essential Job Functions: The U.S. Department of State (DoS), The Bureau of the Comptroller and Global Financial Services, Charleston has a requirement for a Debt Management Analyst in the Office of ...

IFAS LLC

Management Analyst Journeyman

Washington, DC · On-site

Essential Job Functions: Conduct organizational studies and evaluations, design systems and procedures, conduct simplification and measurement studies, and prepare operations and procedures manuals ...

IFAS LLC

Payroll Customer Advocate (PCA)

Charleston, SC · On-site

$22 - $30/hr

Essential Job Functions: Global Compensation p rovides compensation services to U.S. Foreign Service employees, Department of State Civil Service employees and Locally Employed (LE) staff. They ...

IFAS LLC

Senior Financial Manager

Fort Belvoir, VA · On-site

$123K - $167K/yr

Essential Job Functions: * Integrate all programmatic and budgetary resource briefings across the Division * Assist in preparing briefings from various budget data positions, ensuring consistency ...

IFAS LLC

Accounting Level II

MD · On-site

Summary Role Desc: This role supports the Department of War's (DoW) financial improvement and audit readiness efforts, with a particular focus on Procure-to-Pay (P2P) processes, internal controls ...

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    Accounts Payable Intake Specialist

    IFAS LLC

    Charleston, SC • On-site

    $20 - $25.50/hr

    Other

    Posted 22 days ago

    Job description

    Interested in Applying? I have a few preliminary questions

    • Can you obtain and maintain an MRPT or Secret Clearance?
    • Are you able to work on-site 5 days per week?
    • Do you enjoy helping people and solving problems?
    • Do you thrive in a team-oriented environment?
    • Are you looking for an opportunity with the Department of State in Charleston, SC?

    If you answered “yes” to most of these, keep reading on.

    Why is this Different from other Job Opportunities?

    All contractors supporting this Department must be able to either possess or pass Moderate Risk Public Trust (MRPT) investigation, or obtain a Secret Security Clearance. Important note to consider: A Secret Clearance will open a lot of other doors for your career in the Government to include possibilities of being hired directly.

    You Must Meet these Minimum Requirements

    • High School Diploma or GED
    • Experience in providing support for automated financial systems
    • Experience performing business systems analysis
    • Experience performing the analysis of technical and financial tasks
    • Experience supporting users with installed systems or providing technical support to financial processes requiring an understanding of the functions and operations and the automated systems that support these operations.
    • Experience analyzing transaction errors and assisting functional users in correcting these errors.
    • MS Excel entry level knowledge and experience (i.e. sort, create and maintain simple formulas).

    We are also Looking for

    • An Associates or four-year degree from an accredited university or college is preferred.
    • Experience in supporting the development/implementation of large, complex financial management systems is preferred.
    • Experience with some of the systems and technologies supporting DoS accounting and financial services preferred.
    • Ability to analyze data and obtain the necessary information to correct problems.
    • Ability to work independently or as part of a team
    • Organizational and effective time-management skills
    • Strong attention to detail
    • Experience with Case Management System/Service Now or
    • Experience with workflow management systems that utilize a case or ticketing system to track and distribute work
    • Excellent and professional communication with internal and external customers, both written and verbally.
    • Provide detailed resolutions with proven great customer service.
    • Web-based Meeting Software

    Our most Successful Employees in this Position Demonstrate

    • Adaptable, dependable, and self-drive
    • Detail-oriented with excellent time management
    • Strong written and verbal communication skills
    • Team-first mindset with individual accountability
    • Consistently meets or exceeds deadlines with accurate execution
    • Takes ownership and provides clear status updates on assignments

    Overview of Department:

    The Opportunity: Join the Bureau of the Comptroller and Global Financial Services (CGFS), Department of State (DoS), in Charleston, SC for a temporary assignment supporting the Office of Payables and Receivables. This office provides Accounts Payable services to domestic and selected overseas vendors. As an Accounts Payable intake Specialist, your primary responsibility will be to review invoice packages and create payment vouchers in the financial system, and distribute to the appropriate team, ensuring documentation accuracy and compliance prior to certification.

    Day-to-day Job Responsibilities include:

    • Apply relevant regulations and procedures to review and process vouchers and invoices
    • Examine financial documents for accuracy, completeness, and compliance
    • Perform work consisting of the examination for accuracy, adequacy of documentation, compliance with regulations, and justification of vouchers, invoices, claims, and other requests for payment for:
    • Goods and services provided to or by the Government.
    • Satisfaction of breach of contract or default in fulfilling contractual obligations (e.g., unauthorized substitution of materials specified in a contract or change from contracted price).
    • Other transactions, when such examination of the request for payment is not classifiable in another series.
    • Identify and resolve discrepancies by contacting the submitting unit
    • Provide professional support to stakeholders via email, phone, and Teams
    • Ensure compliance with Prompt Payment Act and financial policies
    • Enter and process transactions into DoS financial systems
    • Validate voucher details against authorizations, receipts, and acceptance records
    • Analyze payments related to IQCs, purchase orders, fixed-fee, and cost-reimbursable contracts
    • Perform quality control and maintain tracking and reconciliation for vendor payments
    • Complete administrative tasks such as coding, filing, and data verification
    • Learn, support, and demonstrate an understanding of ISO 9001 objectives.
    • Support and uphold ISO 9001 quality management principles
    • Perform other duties as assigned

    Invoice Receipt mailbox:

    • Review and perform quality checks on vendor invoices to ensure Prompt Payment conformance and accuracy
    • Research Awards and Contracts to verify claim validity
    • Format and prepare package for Bureau approval and payment

    Bureau Approval Mailbox

    • Review approvals submitted by bureaus to ensure completion and accuracy for payment processing
    • Research and review receiving reports
    • Attach approval packages and/or receiving reports to payment system and update status for payment processing.

    Work Schedule

    • Standard 8-hour shift scheduled between 6:00 AM and 6:00 PM.
    • Work schedules include a non-compensated 30-, 45-, or 60-minute meal period, based on operational needs and supervisory approval.
    • Employees are expected to adhere to their approved schedule to support office coverage and accurate timekeeping.
    • Additional hours may be required with Assistant Program Manager and DoS approval.
    • 100% on-site position.

    Software Systems Utilized

    • Microsoft Office Suite: Word, Excel, PowerPoint, Access and Outlook
    • Accounting/Financial Systems:
    • Global Financial Management System (GFMS)
    • Regional Financial Management System (RFMS)
    • USAID Accounting System known as Phoenix
    • Document Storage: Document Imaging System
    • Reporting System: Global Business Intelligence
    • International Treasury System (ITS)
    • Secure Payment System (SPS)