Iaq Champs

Project Support + Office Administration

•     Prepare, log, and track submittals, RFIs, change orders, and daily reports

•     Maintain project documentation via Google Drive, Slack, WhatsApp

•     Coordinate tenant access and unit scheduling with property management and resident services

•     Work with warehouse to track material allocation across active sites

•     Pull field data from foremen and keep production and job cost trackers current

•     Assist with permit filings, certificates of insurance, and subcontractor onboarding and compliance

•     Assemble project closeout packages

•     Sit in on owner, GC, and subcontractor meetings; take and distribute notes and action items

•     Manage general company correspondence, phones, mail, and filing

•     Support AP/AR: vendor invoices, purchase orders, and billing packages in QuickBooks

•     Assist with weekly timesheet review and certified payroll documentation

•     Maintain insurance certificates, licenses, registrations, and renewal calendars

•     Help maintain and update company SOPs as processes change

Required

•     2+ years in construction administration, project coordination, or a comparable operations role

•     Strong writing and organization; able to a follow-up list without being reminded

•     Comfortable with spreadsheets — formulas, filters, and structured tracking, not just data entry

•     Able to hold your own on the phone with vendors, GCs, property managers, and residents

•     Reliable, discreet, and steady in a fast-moving environment

•     Authorized to work in the US; able to commute

Preferred

•     Experience with affordable or public housing work (PACT/NYCHA, HPD, HCR, HDC)

•     Familiarity with prevailing wage and certified payroll

•     Experience with Procore, CompanyCam, Siteline, or similar

•     QuickBooks experience

•     Bilingual English/Spanish

•     Interest in HVAC, ventilation, or indoor air quality