3 High Administrative Assistant Jobs Hiring Near You

GENERAL DESCRIPTION:
The Assistant Project Manager is responsible for assisting the project management team in identifying projects, preparing quantity take-offs and cost estimates, and executing awarded projects for erection of bridges, both steel and concrete along with concrete structures such as parking garages.
TRAINING, AND/OR EDUCATION REQUIRED:

• BS Degree required - BS Degree in Civil, Structural or Mechanical Engineering preferred.
• A minimum of five (5) years' experience in construction management is preferred.
• Experience in Microsoft Office products required.
• Experience with SAP and Hard Dollar Estimating software a plus.

DESIRED ATTRIBUTES

• Can demonstrate excellent communication skills.
• Have the ability to manage multiple projects and tasks simultaneously.
• Can demonstrate a basic ability to read and understand drawings and schematics.
• Can demonstrate experience in performing project management support related functions with thoroughness and accuracy.
• Can build favorable relationships with customers both existing and new in an effort to grow the company's backlog through increase sales.
• Can demonstrate ability to problem solve using the most cost effective approach.
• Experience in how job site conditions affect constructability and costs is preferred.
• Experience in estimating erection of bridge structures / concrete parking garages including knowledge of applicable codes, preparation of erection procedures schematics and timeline criteria preferred.
• Can demonstrate ability to work with design drawings and schematic diagrams to complete the cost estimating process.
• Can demonstrate experience in performing project management functions with thoroughness and accuracy.
• Experience in contract management, participate in negotiations and managing within the terms of the contract preferred
• Proficient with PC skills including Microsoft suite is required.
• Experience in use of estimating systems (Hard Dollar) is a plus.
• Experience with SAP software is a plus.
• Experience with AutoCAD software is a plus.
• Ability to travel, if required, is preferred

DIMENSIONS (SALES VOLUME, TOTAL EMPLOYEES REPORTING, PAYROLL, ETC.):
Managing and assisting in Estimating work valued at up to $5 million in revenue.
REPORTING RELATIONSHIPS:
The HSE Assistant Project Manager is accountable to the Sr. Project Manager of HSE. This position works closely with the Director of Field Operations and the Project Management Team in HSE.
ESSENTIAL JOB FUNCTIONS:

• Demonstrate excellent communication skills and the ability to manage multiple projects and tasks simultaneously.
• Assisting in growing the company's backlog through increase sales.
• Review of drawings and specifications, and when required, visit job sites to prepare complete cost information necessary to perform the required work.
• Interact with customers, owners, and other personnel outside the department and outside of the Company when required.
• Review of design and production drawings, plans, and specifications to ensure accuracy of project estimates.
• Consult outside sources for plans and specifications.
• Assist in calculating the quantity and size of Cranes needed and locations for Crane placements.
• Assist in developing project execution plans (manpower planning, equipment planning, etc)
• Assist in coordinating and submitting Site Specific Safety and Erection plans.
• Assist in review / execute contract terms.
• Monitor the progress of projects and maintain the project forecast.
• Monitor over project status and compare against project KPIs.
• Ensure the bracing and stability plans for parking garage and bridge projects are being followed.
• Ensure proper documentation is in place prior to and during the execution of the work.
• Job site visits (when required) to prepare complete cost information necessary to perform the required work, negotiate change orders / back charges.
• Prepare, submit, track and execute change orders for HSE projects.
• Prepare and maintain Force Accounts (Time and Material tracking) as needed for HSE projects.
• Required to develop weekly project plans and track the schedule for job completion.
• Maintain accurate backlog projection of HSE workload.
• Establish proficiency in PC skills and the use of automated spreadsheets and commercial estimating systems and techniques.
• Experience with SAP software is a plus (Project Set-up, Requisitions, Purchase Orders, A/P, Vendor Management, Forecasting, Change Orders and Tracking, man-hours, hourly rates, etc).
• Ability to travel - some overnights required
• Good communication skills
• Assist in performing and or coordinating the following administrative duties:
  
  • Review owners websites for new work opportunities
  • Download applicable bid documents
  • Responsible for accurately entering co-workers expense report data into the Exproc System.
  • Assist with preparation of estimates and proposal as required
  • Ensuring that the correct prevailing wages are being paid and that the certified payrolls are complete and sent in a timely manner. Interface with the contractor and HII payroll department certified payroll issues.
  • Coordinating, preparing and submitting Insurance certificates and documentation associated with OCIP projects.
  • Submitting fringe benefit and payroll information to contractors / states as required.
  • Accurately maintaining and notifying HSE co-workers of upcoming ICC / DOT / CDL physical requirements.
  • Tracking and assisting with pursuing necessary state and local prequalification (PENNDOT, ECMS, Etc)
  • Supplying and maintaining any site specific information required postings or submission per the contract requirements on any HSE projects.
  • Participating in HSE Safety Committee meetings. Set up quarterly meetings, agenda topics, and issue minutes. Provide to the Superintendents any safety information for tool box talks.
  • Obtaining crane permits on a timely basis in support of HSE projects.
  • Maintaining all AISC / PCI certifications, and responsible for coordinating inspections and any corrections to non-conformance items.
  • Setting up / paying invoices for direct billing and / or working with Travel Time for lodging for HSE personnel.
  • Submit and obtain FAA permit for cranes.

MARGINAL JOB FUNCTIONS:

• Attends various meetings, training seminars and special courses as directed by the Sr. Project Manager of HSE.
• Coordinates and organizes project meetings based upon required attendee availability.
• Promotes a favorable image of High Structural Erectors LLC with general contractors, government officials and suppliers that in turn promote goodwill of others toward the company.
• Perform other duties as assigned by the Sr. Project Manager or VP Managing Director of HSE

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights notice from the Department of Labor.