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DESCRIPTION

Underthe directionof the Principal, the School Counseling Secretary provides high-level administrative support to the Student Services Team. As the primary point of contact, this role manages front-line inquiries, directs communications, and delivers exceptional customer service to all stakeholders. Responsibilities include managing team schedules and officelogistics, overseeing student aides, supporting 504 processes and timelines, and providing critical project support for major milestones such as graduation and senior celebrations. During non-peak periods, the Secretary provides cross-functional backup for other school support staff.

MINIMUMQUALIFICATIONS

Applicants must meet all qualifications below to be considered for the vacancy.

Education:

• High School diploma or GED (must scan and upload to the online application). Education completed outside the United States must be evaluated by an MSDE approved organization. For a list of approved vendors, please clickhere.

Experience:

• Two years of general administrative or clerical experience. AnAssociate Degreeor the successful completion of 60 credit hours from an accredited college or university may be substituted for up to two (2) years of the required experience.

ESSENTIAL POSITION RESPONSIBILITIES

The below list is a summary of the functions of the job, not an exhaustive or comprehensive list of allpossible jobresponsibilities, tasks, and duties.

Section 504 process to include:

Activates/Deactivates/Reactivates students in Case Management System

Creates Section 504 Meeting Notices in Case Management System and sends to families

Updates Section 504 Case Managers assignments in Case Management System

Creates and distributes teacher input forms

Assists Administrators with Flash 504 verification

Assists with setting up a centralized scheduling calendar

Assists with setting up Section 504 meetings using the centralized calendar

Administrative and clerical support for the Student Services Office:

Primary point of contact for the Student Services Office, efficiently directing high-volume phone calls andassistingwalk-in visitors, scheduling meetings for Student Services team members.

Provides professional service to all internal and external stakeholders through the composition and distribution of clear, formal correspondence.

Streamlines office traffic and administrative workflows tomaintainaproductive environment and serve as the central hub for internal inquiries. This includes ordering andmaintainingoffice supplies.

Facilitatelogisticsfor visiting organizations, such as college representatives.

Directs and supports student aides while overseeing the safety and conduct of students in the office waiting area

Graduation support:

Collaborates with administrators, graduation coordinators,counselorsand other staff to plan for graduation and other senior celebrations - including but not limited to diploma orders, programcreationand event planning. Supports communicationwithfamilies.

Coverage:

Other duties as assignedsuch asback up for other front office/support staff, support for attendance.

Working Hours

• The duty day for this position is 7.5hours,which will include a 30-minute unpaid, duty-free lunch period.

APPLICATION REQUIREMENTS

Complete applications must besubmitted, and once your application has beensubmitted, you will not be able to add documentation or make any changes. Incomplete applications will not be accepted.Resumes will not beaccepted in lieu of a completed application.

SELECTIONCRITERIA

Applicants who meet the minimum qualifications will be included in further evaluation.Interviews will be limited to those applicants who, in addition to meeting the basic requirements, have experience which most closelymatchthepositionqualifications and the needs of the school system.

EMPLOYMENT INFORMATION

Compensation

This is a 10-month per year position in the Howard County Education Association, Educational Support Professionals (HCEA-ESP) employee unit. Thecurrent salary rangefor this position is Grade 8 on the HCEA-ESPSecretaries and Assistants salary scale. Step placement will bein accordance withthe salary procedures of the Howard County Public School System and the HCEA-ESP Master Agreement which considers relevant prior experience. Under the Fair Labor Standards Act, this position is not exempt from overtime.

Retirement