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JOB DESCRIPTION

Title:

Detention Deputy I

Pay Grade:

65

Department:

County Sheriff - Jail

FLSA Status:

Non-Exempt

Reports To:

Detention Shift Sergeant

Revision Date:

6/10/24

POSITION SUMMARY  

This position is responsible for supervising inmates of the Harvey County Jail while assuring a safe, secure, and sanitary environment in accordance with established procedures and guidelines.    

ESSENTIAL FUNCTIONS  

The following duties are normal for this position.  However, they are not to be construed as exclusive or all–inclusive.  To perform this job successfully, an individual must be able to perform each duty satisfactorily.  Other duties may also be required or assigned.

• Receives, books, and releases inmates which includes: fingerprints, photographs, searches, and inventories and secures personal belongings; records data and runs checks, completes required screens, assigns and escorts inmates to cells or similar area; issues uniforms, bedding, personal products, and other supplies; ensures proper housing placement of inmates for safety and security within the facility; and releases inmates upon posting of bail, signing of signature bond, direction of an appropriate authority, or for work release purposes.
• Maintains jail safety and security. Makes periodic rounds, protects life, conducts inmate counts, and conducts security inspections and searches of inmates and inmate’s quarters for contraband and any unauthorized materials. Enforces regulations and discipline policies related to the security and operation of the facility.
• Responds to emergency situations and takes decisive action according to policies and procedures.
• Maintains surveillance of all inmates and jail activities through visual and audible devices to ensure inmate's personal welfare is appropriately monitored. This includes watching for illegal activities or violations of jail regulations, unusual or suspicious behaviors, and signs of mental and physical illness.
• Monitors and operates all equipment and alarms located in the jail control center.
• Controls all access to the jail and maintains jail keys. Prevents unauthorized persons from entering or leaving the facilities.
• Interprets and complies with all bond conditions and commitment orders and Judgments of Convictions. Receives and records fines and bail/bond transactions.
• Maintains communication within and between shifts and keeps staff and management informed of any problems, complaints, or infractions.
• Be at work, on duty and in uniform at the assigned time and remain until properly or officially relieved from duty.  
• Completes and maintains all paperwork, documentation, and records, including jail logs, activities, and incidents, according to applicable jail policies and procedures and State regulations. 
• Provides medical, mental, or other attention necessary for the inmates' welfare, according to established policies and procedures. 
• Complies with all procedures and schedules for serving meals, linen exchange, inmate personal hygiene, cleaning and maintenance, incoming and outgoing mail, jail inspections, and prisoner requests.
• Positively identifies and directs all visitors. Provides and supervises prisoner access to family, friends, clergy and other religious service providers, educational service providers, recreational service providers, attorneys, and probation and parole personnel.
• Appears in court and testifies as a witness as required.
• Performs preliminary breath tests (PBT), takes DNA mouth swabs, and collects urinalysis samples when necessary.
• Collects and issues receipts for bail bonds, fine payments, and canteen accounts.
• Remains until properly or officially relieved from duty. Abides by all lawful policies and procedures, orders, and instructions issued by superiors of the Harvey County Sheriff’s Office
• Other duties as assigned.

MINIMUM REQUIRED QUALIFICATIONS

• Be a United States Citizen.
• Be a resident of Kansas or become a resident within 90 days of employment.
• Be at least 18 years of age.
• Must have a valid driver’s license.
• Never convicted of a felony, or misdemeanor involving moral turpitude.
• Be free from misdemeanor convictions for the last twelve months.
• Be subject to thorough background investigation and personal interviews by agency personnel.
• If served in the armed forces of any country, demonstrate stability, reliability, and integrity. Honorable Discharge, preferred. 
• High school diploma/equivalent. Previous corrections or law enforcement experience preferred.
• Must successfully pass Pre-Employment and Post-Offer Testing which includes a drug screen, physical, and psychological examination. 

SUPERVISORY RELATIONSHIPS

This position works under the direct supervision of the Detention Shift Sergeant. Works under the scope of general policies, procedures and objectives and is carried out in accordance with standard practices, instructions or previous training. This position carries out responsibilities in accordance with County Government's policies and applicable laws. Incumbent has no supervisory responsibilities.

KNOWLEDGE, SKILLS AND ABILITIES

• Knowledge of the principles, practices and methods of modern penology and criminology.
• Knowledge of the criminal justice system operations.
• Knowledge of individual and group behavior in an institutional setting.
• Knowledge of laws applicable to detention facility operations.
• Knowledge of administrative policies and procedures of the County.
• Knowledge of current office practices and procedures consistent for this position.
• Knowledge of computer software consistent for this position.
• Skill in organizational and time management to prioritize duties to accomplish a high volume of work product while adapting to constant changes in priority.
• Skill in researching and understanding complex written materials.
• Skill in analyzing complex administrative information and issues, defining problems, and evaluating alternatives, and recommending methods, procedures, and techniques for resolution of issues.
• Ability to ensure inmate discipline and to deal effectively with non-compliance.
• Ability to develop contingency plans to deal with emergency situations and act decisively in the same.
• Ability and skill to manage, direct, and command people in such a manner as to obtain maximum cooperation with minimum use of coercion and minimum creation of hostility and rebellion.
• Ability to adapt and take control of situations, dictating subordinate activities in a responsible manner.
• Ability to instruct and train in methods and procedures.
• Ability to organize, assign, and modify the work assignment of others, and (re)-establish priorities to meet deadlines.
• Ability to establish and maintain accurate records of assigned activities and operations.
• Ability to interpret and implement local policies and procedures; written instructions, general correspondence; Federal, State, and local regulations. 
• Ability to perform detailed work accurately and independently in compliance with stringent time limits with minimal direction and supervision.
• Ability to think quickly, maintain self-control, and adapt to stressful situations.
• Ability to perform mathematical calculations required for this position.
• Ability to communicate clearly, concisely, and effectively in English in both written and verbal form. 
• Ability to prepare and maintain accurate and concise records and reports.
• Ability to analyze facts and to exercise sound judgment in arriving at conclusions.
• Ability to apply sound judgment and discretion in performing duties, resolving problems and interpreting policies and regulations.
• Ability to handle sensitive interpersonal situations calmly and tactfully.
• Ability to maintain professionalism at all times.
• Ability to maintain effective working relationships with individuals within and outside the organization.
• Ability to maintain confidentiality and discretion regarding business-related files, reports, and conversations, within the provision of Freedom of Information Act and other applicable State and Federal statutes and regulations.
• Ability to work the allocated hours of the position and respond after hours as needed.

PHYSICAL AND WORK ENVIRONMENT

The physical and work environment characteristics described in this description are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions or as otherwise required by law.  Employees needing reasonable accommodation should discuss the request with the employee’s supervisor.  

• Essential Physical Functions of the position are provided in the Functional Job Analysis Attachment.
• Ability to observe details at close range.
• Communication is required for expressing or exchanging ideas, so others understand.
• Work may have exposure to adverse environmental conditions.
• Work is generally in a moderately noisy setting.
• Ability to sit or stand for long periods, bend, squat, drag, lift, carry heavy objects, run, kneel, stoop, crawl, and climb stairs.

Nothing in this job description limits management’s right to assign or reassign duties and responsibilities to this job at any time.  The duties listed above are intended only as illustrations of the various types of work that may be performed.  The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.  The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.