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FL-Tampa-HART-Administrative Support

TekWissen LLC

Tampa, FL • On-site

Contractor

Re-posted 19 days ago

Job description

Overview:
TekWissen is a global workforce management provider headquartered in Ann Arbor, Michigan that offers strategic talent solutions to our clients world-wide. Our client provides a full range of services including web portal providing information on the state, business and economic development, public safety, Learning, law, justice, health, education, Corrections, transportation, IT, Social Services and culture. It also supplies information on government services and current job openings.
Position: FL-Tampa-HART-Administrative Support
Location: Tampa, FL 33605
Duration: 4+ Months
Job Type: Contract
Work Type: Onsite
Job Description:
CANDIDATE RESPONSIBILITIES:
Front Desk Support:
  • Serves as initial point of contact for the Front Desk of the Executive Offices at HART's Ybor City location, answering the central telephone system and directing calls accordingly.
  • Greets and directs visitors to HART. Assists visitors, HART employees, and the public with general questions; responds to inquiries from associates, and visitors, and refers, when necessary, to the appropriate person, official, or department head.
  • Maintains accurate and complete sign-in/sign-out procedures; ensures knowledge of visitor and associate location.
  • Prepares and processes all incoming and outgoing mail. Receives and routes incoming/outgoing mail to the departments.
Administrative Assistant Support:
  • Provides administrative support to department associates located at the Ybor City location facility when needed. Composes, types, and distributes meeting notes, correspondence, forms, and reports of moderate complexity and highly confidential nature.
  • Creates and maintains forms and spreadsheets to support department functions and track activities and deadlines. Generates reports and gathers statistical data as requested.
  • Maintains and controls the department's files, hard and electronic copies, and serves as file manager for the department.
  • Identifies and resolves problems in accordance with established procedures and parameters with minimal supervision.
  • Attends and assists staff at public outreaches, trainings, meetings, and interviews. Records notes or minutes of meetings and/or interviews.
  • Schedules and confirms conferences, meetings, and appointments for the department.
  • Schedules and coordinates business travel arrangements for the departmental staff members; reviews, assists and prepares travel expense reports and submits to the Finance Department for reimbursement.
  • May complete and monitor purchase requisitions, correspondence and internal request forms.
  • Provides ongoing assistance and training to the department staff involving the usage of various office machines, tools and equipment.
  • Performs other duties as assigned.
TekWissen Group is an equal opportunity employer supporting workforce diversity.
TekWissen logo

About TekWissen

Sourced by ZipRecruiter

TekWissen is an emerging global human capital, recruitment and IT services organization. Operating since 2009, we draw upon more than a decade of staffing experience to deliver critical talent acquisition solutions and IT engagements for our clients. We’re founded on a culture that is passionate about delivering tailored solutions, that create lasting partnerships.

Industry

Recruiting and staffing services

Company size

501 - 1,000 Employees

Headquarters location

Ann Arbor, MI, US

Year founded

2009

Social media

Twitter

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