Hkaa

Records Management Specialist

We're hiring a Records Management Specialist to organize, maintain, and ensure the integrity of physical and digital records. This role supports compliance, accessibility, and secure handling of sensitive documentation across departments.

On-site presence in Groton, CT is required.

What You'll Do

• Organize, classify, and maintain records in accordance with internal policies and legal requirements
• Retrieve, archive, and dispose of records following retention schedules
• Conduct audits to ensure accuracy and compliance of recordkeeping systems
• Assist with digitization of physical records and manage electronic filing systems
• Coordinate with CROs, vendors, business development, IT, and compliance teams to ensure secure storage and access

What You Bring

• Strong organizational and analytical skills
• Ability to manage confidential information with discretion
• Familiarity with records management systems and databases
• Excellent attention to detail and accuracy
• Strong verbal and written communication skills
• Proficiency in Microsoft Office (Word, Excel, Outlook); experience with document control software is a plus

Education & Experience

• High school diploma or GED typically required; Associate's or Bachelor's degree preferred
• 2–4 years of experience in records management, administrative support, or a related field