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Join the MercyOne Family as a Executive Assistant. As an executive assistant you will coordinate physician staffing and scheduling.

This position provides executive administrative support to one or more vice presidents/senior vice presidents by assisting with functions on behalf of the executive(s) and coordinating executive communications.

ESSENTIAL FUNCTIONS:

Answers and screens telephone calls and provides information on behalf of the executive(s); answers questions about assigned area(s).

In absence of executive(s), effectively uses available resources to make minor administrative decisions. Prioritizes communications and correspondence for executive(s).

Processes incoming and outgoing mail and materials; takes initiative to answer mail and/or requests, as appropriate.

Anticipates executive's needs and is proactive in meeting those needs.

Creates presentations, communications and other professional documents under the direction and guidance of the executive(s).

Independently composes and prepares letters, reports, meeting materials and memoranda in a professional format.

Takes and transcribes dictation of letters, memoranda, articles, standards, and other material.

Manages and coordinates executive(s) schedules and meetings.

Makes necessary arrangements for administrative meetings and attends and takes minutes at such meetings, distributing meeting minutes and related material to appropriate individuals; completes follow-up on actions taken at meetings.

Makes all travel arrangements and plans for executive(s)

Maintains accurate specific and general files and records, including legal and confidential files.

Shows initiative and flexibility in carrying out day-to-day responsibilities to executive(s) and the organization

MINIMUM KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:

High school diploma.

Three to five years administrative secretary/administrative assistant experience.

Proficiency in using a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel, Access, etc., to produce correspondence and documents and maintain presentations, records, spreadsheets and databases is required.

Good knowledge and demonstration of professional office practices.

CORPORATE PHILOSOPHY STATEMENT:

It is the obligation of each employee of Mercy Medical Center to abide by and promote the mission and core values of the Spirit of Mercy.

CORPORATE POLICY STATEMENT:

It is the obligation of each employee of Mercy Medical Center to comply with Mercy's mission, values, standards of conduct, policies, procedures and related practices (e.g., Dress Code, Time and Attendance, and other policies).

HIPAA SECURITY COMPLIANCE:

Security Access: Medium "Incumbent has access to confidential information (non-patient related) and must comply with the terms of the Mercy Medical Center Security Policies as it applies to their job role.

Colleagues of MercyOne Health System enjoy competitive compensation with a full benefits package and opportunity for growth throughout the system!

VisitMercyOne Careersto learn more about the benefits, culture, and career development opportunities available to you at MercyOne Health System'scircleofcare.

Want to learn more about MercyOne Des Moines? Click here:Find a Location Des Moines, Iowa (IA), MercyOne Des Moines

Des Moines

Iowa's capital city offers a balanced urban-suburban experience with a cost of living below the national average.It'sranked among the top safest large metros and boasts strong education options, including highly rated public schools, private academies and nearby universities like Drake University and Grand View University. Cultural highlights include theaters, museums, musicfestivalsand a thriving food scene, while outdoor enthusiasts enjoy extensive parks and bike trails. Located just minutes from the airport, Des Moines offers easy access to regional attractions and a welcoming, community-focused atmosphere.

MercyOne Des Moines Medical Center is a leading 656-bedacutecare,notforprofitCatholic hospital and one of Iowa's largest employers. Founded in 1893,it'sthe longest continuously operating hospital in Des Moines. Accredited as a Top Regional Hospital by U.S. News & World Report, named one of Becker's 100 Great Hospitals, and ranked among the top 50 cardiovascular hospitals by IBM Watson Health. With Joint Commission Gold Seal accreditation, stroke and heart care awards, CAP-accredited lab and ACS-certified Cancer Center, this flagship facility offers comprehensive services includingrobotic surgery, cancer care, neurosciences, rehab, emergency/trauma, maternity, behavioral health and a robust nursing excellence program.