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Description

Job Title: Buyer

Reports To: Supply Chain Manager

FLSA Status & EEO Code: Exempt & Professional

Division/Department: GHM/Supply Chain

Salary Grade: A95

Level of Work: Level II

Position Summary:

The Buyer is responsible for all activities involved in the procurement of raw materials, finished goods and services based on product/manufacturing needs in a most timely and economic fashion. Quality, quantity at cost, effective prices, and delivery on time are key needs and considerations to meet production/manufacturing schedule requirements which result in customer satisfaction and reflect on the company's credibility as a reputable supplier. Identifies sources, interview vendors, maintains mandatory files and records. Trouble shoots and expedites as necessary.

Key Results Areas by level of work:

Level II: Service - Coordinating "production" with problem solving and prevention

Resource management (material and people)

1. Practice positive peer engagement methodologies and serve as a key representative for the department
2. Communicate the company's goals and objectives to the supply base and ensure that the department is driving to the company's goals and objectives.
3. Manage personal performance by setting goals and expectations.
4. Cultivate and foster the company's core values.
5. Maintain supply base required documentation and information.

Resource scheduling, output management and reporting

1. Reviews and analyzes requirements to assure adequate supply when needed at minimum investment.
2. Initiates purchase of materials according to production requirements and inventory policies.
3. Provides feedback on project status as required.
4. Alerts stakeholders to potential supply issues, and documents.

Continuous Improvement

1. Continually improve procedures, processes and methods to effectively meet customer needs and organizational objectives.
2. Provide improvement tools, techniques suggestions
3. Follow a continual improvement culture in the department and drive 5S and Safety initiatives. 
4. Execute improvement tools and techniques needed to implement and sustain daily continual improvement.

Equipment & process maintenance

1. Ensure safety of the employees and quality of the material throughout all processes.
2. Can locate Quality Management System procedure, have read and understand relevant procedure and are aware of all procedure changes when they occur.
3. Ensure that all procedures are followed to drive quality outcomes and ensure quality controls.  
4. Manage compliance to all safety procedure and ensure proper protective equipment usage to ensure personnel safety.

Professional Development

1. Demonstrates initiative, positive attitude, and enthusiasm for the job
2. Will follow up with manager on professional development goals and opportunities.
3. Takes an interest and lets it be known that they have a desire to grow with the company
4. Continually work to improve industry knowledge.

Qualifications:

To qualify for this position, an individual must possess the knowledge, training, experience and abilities required. 

Education and Training

• High school GED
• Associate's Degree
• Bachelor's Degree

Experience: 

• Minimum 5 years of on the job experience in lieu of formal education.

Other: 

• Must be willing to work overtime as required.
• National travel may be required.
• Local travel may be required.
• Travel up to 5% of working time.

Skills:

To perform the job successfully, an individual should demonstrate the following competencies: 

1. Strong written and verbal communication skills required. 
2. Strong organization and time management skills. 
3. High attention to detail. 
4. Ability to successfully plan and implement objectives within established timelines and work schedules. 
5. Ability to analyze problems and develop effective solutions at both strategic and functional levels. 
6. Demonstrate behavior consistent with company values. 
7. Ability to work independently, with minimal direction as a highly motivated self-starter and within a team oriented culture. 
8. Exhibits polite and professional communication via phone, e-mail and mail. 
9. Maintain strict confidentiality regarding company matters. 
10. Follows instructions, responds to management direction; takes responsibility for own actions; keeps commitments; commits to long hours of work when necessary to reach goals; completes tasks on time or notifies appropriate person with an alternate plan. 
11. Maintain a collaborative relationship with internal and external stakeholders. 
12. Obtains support and cooperation from others and reciprocates; demonstrates positive behaviors, displaying tact, respect, and understanding when dealing with others; proactively engages and confronts issues to achieve continual improvement. 
13. Identifies opportunities and changes that benefit GHM; sets and achieves challenging goals; exhibits confidence in self and others; motivates other to perform well; effectively influences actions and opinions of others; displays passion and optimism; mobilizes self and others to fulfill the organizations goals, policies and procedures. 
14. Meets challenges with resourcefulness, generates suggestions for improving work; develops innovative approaches and ideas; presents ideas and information in a manner that gets others attention. 
15. Ability to add, subtract, multiply, divide in all units of measure, using whole numbers, common fractions, and decimals.
16. Ability to analyze quote package and understand percentage changes and best value in costing.
17. Listens and gets clarification; ability to respond effectively to the most sensitive inquiries or complaints; writes clearly, correctly, and informatively; ability to read, analyze, and interpret the most complex documents; maintains confidentiality. 
18. Able to manage multiple priorities and deadlines. 
19. Proactively identify problems and collaborate with management on implementing possible solutions. 
20. Energetic and eager to tackle new projects and learn new skills. 
21. Ability to independently acquire and apply new knowledge related to our ERP application. 
22. Maintain current technical knowledge pertaining to position; demonstrates comprehensive, flexible range of skills and abilities; seeks to enhance skills and abilities through cross training and educational development. 
23. Provides vision and inspiration to peers and subordinates; identifies opportunities and changes that benefit Graham; exhibits confidence in self and others; open to new ideas and supportive of change; inspires respect and trust; accepts feedback from others; displays passion and optimism; mobilizes self and others to fulfill the organizations goals, policies and procedures. 
24. High degree of accountability to meet commitments.
25. Ability to define problems, collect data, establish facts, and draw valid conclusions. 
26. Ability to thrive in a team environment. 
27. Basic understanding of Supply Chain Management operational concepts surrounding production planning, scheduling, purchasing, supplier selection, inventory control, Incoterms, logistics, stockroom operations, shipping/receiving.

Physical and Mental Demands

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Physical demands: This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary. Required to speak and communicate clearly with others.
• Mental demands: While performing the duties of this position, the incumbent is required to read, write, analyze data and reports, exercise judgment, develop plans, procedures and goals, present information to others and work under pressure.
• Work Environment: This job operates in a clerical office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers and filing cabinets.

Work Authorization/Security Clearance

Must be able to work in the U.S without sponsorship. Ability to obtain US government security clearance is desired.

This job description is not all inclusive but rather serves as a general guideline of the current needs of the position and can be modified at the discretion of management to meet current business needs. Experience and education requirements are the primary basis for awarding this position, however substitutions that are essentially equivalent may be made as they relate to the essential functions, duties, and responsibilities of this position