Go Maverick Group's client, is a family-owned organization comprised of four affiliated brands serving Northeast Ohio through landscape design, construction, property management, outdoor living, material supply, and commercial snow and ice management services.
They are looking for a Project Billing & Contracts Specialist who will play a critical role in managing the financial and contractual administration of large-scale projects across the organization. This position oversees the complete contract lifecycle for customers, subcontractors, and vendors while ensuringaccurateproject billing, cost tracking, compliance, and financial reporting.
Serving as a key partner to their operations, financial and leadership teams, this individualmaintainsownership of project financial processes from contract award through project completion. The ideal candidate combines strong contract administrationexpertisewith project accounting knowledge, exceptional attention to detail, and the ability tooperateindependently in a fast-paced environment.
Key Responsibilities- Assist with project change orders throughout project, including assisting with the preparation, and submission of customer invoices.
- Review, process, and maintain contracts, subcontracts, change orders, and related project agreements; including maintaining organized contract files and documentation to support audits, legal reviews, and operational needs.
- Track payment status, accounts receivable activity, and project cash flow.
- Communicate proactively with teamsregardingbilling status, collections, and outstanding balances; assist with accounts receivable activity, and project cash flow.
- Collect, review, and process monthly subcontractor and supplier invoices; verifyinvoices are properlyaccruedand charged to theappropriate projectbudgets.
- Support subcontractor compliance requirements, including insurance certificates, labor agreements, and required documentation.
- Work with project managers and operation teams to support project execution and financial performance, including bid preparation, contract review, and project onboarding activities.