Description:
The Payroll Administrator owns end-to-end payroll processing for American Portfolio Mortgageโs multi-state workforce. This function has full accountability for accuracy, timeliness, and compliance across all pay groups โ including hourly, salaried, and incentive compensated employees. The role sits within Accounting and partners closely with People Operations, Branch Operations, and Senior Leadership on compensation execution, reporting, and compliance.
Requirements:
Key Responsibilities
Payroll:
- Administer full-cycle, semi-monthly payroll for all employees across multiple states.
- Review and reconcile timekeeping data before each processing deadline; coordinate with People Operations on the accurate and timely completion of new hire setup, terminations, pay changes, and mid-cycle updates.
- Process all compensation components โ salary, hourly, and variable/commission pay including Loan Originator compensation โ based on employee records and pay changes managed by People Operations.
- Serve as the primary administrator for CompenSafe, maintaining commission and bonus plans in the system to reflect each employeeโs current compensation agreement or amendment; conduct regular audits to ensure plan configurations are accurate and producing correct results
- Maintain state and local tax registrations across all active jurisdictions; ensure withholding, SUI, and local tax calculations remain current and compliant across all states.
- Oversee quarterly and year-end tax filings and W-2 preparation and delivery.
- Serve as the first point of contact for employee pay questions, maintaining accuracy and strict confidentiality; identify and escalate HRIS discrepancies to People Operations or the appropriate vendor contact.
Accounting:
- Produce payroll reports for Accounting including labor cost summaries, GL journal entries, and reconciliations.
- Support month-end, year-end close, and audit requests.
- Post the payroll GL journal entries and commission/bonus accruals.
- Review and approve the expense reimbursements through Paylocity.
- Balance sheet account reconciliations.
Qualifications
Required:
- 3+ years of full-cycle payroll processing experience, including multi-state payroll
- Experience processing payroll within Paylocity or a comparable enterprise payroll platform
- Working knowledge of federal payroll tax law and multi-state wage and hour compliance
- Demonstrated ability to manage payroll independently with minimal supervision
- Strong Excel skills and comfort with payroll reconciliation and reporting
- High degree of accuracy, discretion, and ownership mentality
Preferred:
- Experience in mortgage banking, financial services, or another heavily regulated industry
- Familiarity with incentive compensation administration, including commission and bonus plan setup and auditing, within a lending or financial services environment
- Prior experience with CompenSafe or a comparable incentive compensation platform
Education/Certifications
- Bachelorโs degree in Accounting, Finance, Business Administration, or a related field preferred.
- Equivalent combination of education and directly relevant work experience will be considered in lieu of a degree.