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Parts Clerk / Parts Room Coordinator

First Student is the largest school transportation provider in North America, with more than a century of experience providing safe and reliable transportation. We work with 1,250 school districts in 39 states and 8 Canadian provinces, carrying approximately five million students in 21,000 schools daily.

$18.00/hr based on union CBA

About the Role

The Parts Clerk / Parts Room Coordinator is responsible for the receipt, verification, labeling, storage, documentation, and security of all parts and supplies in the Parts Room. This role supports the maintenance team by ensuring parts are available, organized, properly tracked, and accurately recorded.

This position plays an important role in keeping shop operations running efficiently and helping reduce vehicle downtime.

Key Responsibilities

• Receive, verify, label, and stock incoming parts and supplies
• Maintain accurate parts inventory records and documentation
• Conduct price and quality surveys to support purchasing decisions
• Provide counter service to maintenance and operations team members
• Order special, non-stock parts for repair orders as needed
• Monitor reorder levels and replenish stock appropriately
• Manage cores, warranty parts, and parts returns
• Enter required information into computer systems accurately and timely
• Operate repair order and parts recordkeeping systems in accordance with corporate and customer requirements
• Record sales, repair orders, and parts transactions using proper procedures
• Ensure repair order information is accurate and complete
• Maintain files and other related records
• Provide reports as needed
• Maintain phone communications with vendors, internal teams, and shop personnel
• Clean and organize shelves, bins, racks, and the overall parts facility
• Maintain a clean, orderly, and secure parts room

What Success Looks Like

• Parts are received, labeled, stored, and tracked accurately
• Inventory levels are maintained to support maintenance needs
• Repair orders and parts records are complete and reliable
• The parts room remains clean, organized, and secure
• Special-order parts, returns, and cores are managed efficiently
• Maintenance teams receive timely support with minimal delays

Qualifications

• High school diploma or equivalent required
• 1-3 years of parts room, inventory, warehouse, or maintenance support experience strongly preferred
• Strong attention to detail and accuracy
• Computer literacy and ability to enter and maintain accurate data
• Excellent communication skills
• Ability to build strong working relationships with supervisors, peers, vendors, and internal customers
• Ability to stay organized in a fast-paced maintenance environment

Physical Requirements and Working Conditions

• Ability to stand, walk, bend, reach, and move throughout the parts room and maintenance facility
• Ability to lift, carry, and move parts and supplies as needed
• Comfortable working in a shop, warehouse, or maintenance environment
• Must be able to maintain a clean, safe, and organized work area

Why Join First Student

• Support a mission-driven transportation operation
• Play a key role in keeping vehicles maintained and service-ready
• Work closely with maintenance, operations, and vendor partners
• Opportunity to build experience in fleet maintenance, inventory, and parts operations

Disclaimer

Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this role at any time. This job description reflects management's assignment of essential functions and does not prescribe or restrict the tasks that may be assigned.

First for a reason:

At First Student, we are a family of 60,000+ employees who take pride in safely transporting more than 5 million students and passengers to and from their destinations each day! Our family of brands include Transco, Total Transportation, Maggies Paratransit, and GVC II. Our employees are at the forefront of safety and innovation; they create and implement the most advanced training and technology the transportation industry has to offer.

In the state of Washington, all technician and driving positions, including but not limited to van drivers and any other position requiring employees to drive a company-owned vehicle, are considered safety-sensitive and are therefore subject to drug and alcohol testing, including cannabis.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. First is also committed to providing a drug-free workplace. First will consider for employment qualified applicants with criminal histories consistent with the requirements of the San Francisco Fair Chance Ordinance, Los Angeles Fair Chance Ordinance, and any other fair chance law. Philadelphia's Fair Criminal Record Screening Standards Ordinance Poster is at this link or upon request https://www.phila.gov/media/20210423160847/Fair-Chance-Hiring-law-poster.pdf.