First Coast Terminals

TIR / AUTO / Cargo ClerkPosition Summary

The TIR/AUTO/Cargo Clerk plays a critical role in terminal, vessel, and cargo operations by ensuring the accurate inspection, documentation, tracking, and movement of cargo, vehicles, containers, chassis, trailers, and heavy equipment. This position is responsible for maintaining cargo integrity, supporting vessel loading operations, ensuring compliance with DOT and terminal requirements, and providing leadership and oversight to Auto Checkers.

The successful candidate will be highly detail-oriented, capable of working in a fast-paced operational environment, and able to manage multiple priorities while maintaining accuracy and safety standards. This role requires strong communication, customer service, documentation, and operational coordination skills.

In addition to cargo and vehicle processing responsibilities, the TIR/AUTO/Cargo Clerk supports vessel operations, inventory control activities, terminal housekeeping, equipment staging, and terminal labor functions as operational demands require.

Key ResponsibilitiesCargo Documentation & Control

• Inspect, record, tag, and document all breakbulk cargo entering and leaving the terminal.
• Ensure all cargo is properly documented and scheduled for the correct vessel voyage.
• Complete stuffing sheets accurately for cargo being containerized or loaded onto flatracks.
• Verify cargo counts during vessel operations and ensure documentation aligns with vessel load plans.
• Prepare and maintain dock receipts and related cargo documentation.
• Perform documentation functions associated with flatrack stuffing operations.

Auto Checker Supervision & Training

• Supervise and provide guidance to Auto Checkers.
• Train Auto Checkers on inspection procedures, documentation standards, and operational requirements.
• Assign automobile-to-flatrack configurations and oversized cargo designations.
• Ensure documentation accuracy and compliance across all checking activities.

Vehicle, Container & Chassis Inspection

• Inspect all incoming and outgoing:
  • Trailers
  • Chassis
  • Containers
  • Flatbeds
  • Automobiles
  • Trucks
  • Heavy equipment
• Conduct chassis inspections in accordance with DOT standards (49 CFR 396.17-23).
• Inspect vehicles and equipment for:
  • Cosmetic condition
  • Damage documentation
  • Security concerns
  • Customs compliance requirements
• Verify and record:
  • Booking numbers
  • Container numbers
  • Chassis numbers
  • Trailer numbers
  • Scale numbers
  • Shipper information
  • Trucker information
  • Consignor details
  • Cargo size specifications

Gate & Terminal Operations

• Serve as a TIR Clerk during peak gate operations as required.
• Ensure accurate processing of incoming and outgoing traffic throughout the terminal.
• Navigate and coordinate complex traffic patterns safely and efficiently.
• Maintain operational knowledge of terminal and yard layouts.

Vessel Operations Support

• Serve as a Vessel Checker for both:
  • LOLO (Lift-On/Lift-Off) operations
  • RORO (Roll-On/Roll-Off) operations
• Assist with vessel staging and preparation activities.
• Ensure all required materials and cargo are pre-staged to support efficient vessel operations.

General Labor & Terminal Support

During non-vessel operations and periods of reduced gate activity, responsibilities include:

• Lashing and unlashing cargo.
• Spotting containers and special-lift cargo.
• Assisting with warehouse operations.
• Supporting terminal operational requirements.
• Participating in staging activities for vessel, warehouse, and terminal operations.

Inventory & Equipment Control

• Serve as Inventory Control Clerk for all lashing gear utilized in terminal and vessel operations.
• Maintain accurate inventory records and accountability of operational equipment.
• Operate photographic equipment to document cargo and vehicle conditions.

Housekeeping & Safety

• Participate in housekeeping activities throughout terminal, warehouse, and office areas.
• Perform sweeping, trash collection, trash transport, and general cleanup duties as assigned.
• Follow all company and terminal safety procedures and operational requirements.
• Maintain compliance with DOT regulations and terminal safety standards.

Additional Duties

• Perform clerical and operational assignments as directed by the Chief Clerk and other supervisors.
• Report to various supervisors based on operational needs.
• Complete additional duties and projects as assigned.

Required Knowledge, Skills & AbilitiesTechnical Skills

• Ability to accurately inspect, document, and process cargo, vehicles, and equipment.
• Ability to decipher and work with complex alphanumeric coding systems.
• Experience preparing and maintaining operational documentation.
• Ability to utilize radio and telephone communication devices effectively.
• Ability to operate photographic equipment.

Communication & Customer Service

• Strong verbal and written communication skills.
• Ability to communicate clearly in fast-paced operational environments.
• Excellent customer service skills.
• Ability to interact professionally with a diverse workforce, drivers, customers, and stakeholders.

Operational Skills

• Strong multitasking and organizational abilities.
• Ability to work independently with minimal supervision.
• Ability to perform effectively under pressure and during peak operational periods.
• Working knowledge of terminal and yard layouts.
• Ability to understand and adhere to safety procedures and operating practices.

QualificationsRequired

• High school diploma or equivalent preferred.
• Valid state driver's license.
• Ability to obtain and maintain required operational certifications.
• Successful completion of annual DOT physical examination.
• Ability to work flexible schedules, including vessel and peak operation hours.
• Ability to qualify and operate:
  • Forklifts
  • Yard Hustlers
  • Other terminal-support equipment used in daily operations

Problem Solving & Decision Making

This position operates in a highly complex and fast-paced transportation and terminal environment. The TIR/AUTO/Cargo Clerk must analyze operational conditions, cargo movements, vessel requirements, traffic patterns, and documentation accuracy while making sound decisions that support safety, productivity, and customer service goals.

The role requires independent judgment, effective communication, attention to detail, and the ability to quickly adapt to changing operational priorities.

Physical Requirements

• Must be in excellent physical condition.
• Must successfully pass an annual DOT physical.
• Frequent walking, standing, stooping, kneeling, climbing, bending, and lifting.
• Ability to work outdoors in varying weather conditions.
• Ability to run, jump, and withstand significant physical exertion during peak operational periods.
• Ability to safely perform labor-intensive terminal and vessel-support activities.
• Ability to work extended hours when operational demands require.

Work Environment

This position works in a dynamic port and terminal environment involving vessel operations, cargo handling, vehicle processing, gate operations, warehousing activities, and outdoor terminal conditions. The role requires flexibility, adaptability, and a strong commitment to safety, operational excellence, and customer service.

Equal Opportunity Employer

First Coast Terminals is an Equal Opportunity Employer - Affirmative Action and a VEVRAA Federal Contractor. We are committed to a diverse workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin disability, or status as a protected veteran. First Coast Terminals is a drug-free employer and a participant of the E-Verify Employment Verification Program.