Ecoproductsshop.com

We are a growing sustainable customized food packaging company specializing in restaurant, food-service, QSR and Bakery.

We are looking for a highly organized, dependable, and detail-oriented Administrative & Bookkeeping Coordinator to support our accounting, office administration, customer service, purchasing, and daily business operations.

Bookkeeping & Accounting

• Maintain accurate daily bookkeeping records in QuickBooks Online
• Enter and categorize sales, purchases, expenses, payments, and deposits
• Create and send customer invoices
• Monitor accounts receivable and follow up on outstanding balances
• Enter and track vendor bills and accounts payable
• Reconcile bank and credit-card transactions
• Maintain customer and vendor account information
• Assist with monthly financial reports and account reconciliations
• Maintain organized records for tax preparation and CPA review
• Review transactions for accuracy and identify discrepancies
• Assist with inventory-related accounting and purchase records

Administrative Responsibilities

• Manage emails, phone calls, correspondence, and office documentation
• Prepare customer quotes, purchase orders, invoices, and other business documents
• Maintain organized digital and paper records
• Assist with customer account setup and updates
• Coordinate with sales, warehouse, logistics, vendors, and customers
• Track orders and assist with order documentation
• Maintain product and pricing information
• Assist management with reports, spreadsheets, and business analysis
• Help develop and maintain company SOPs and administrative procedures

Customer & Vendor Support

• Communicate professionally with customers and vendors
• Assist with order status, invoices, payments, and account questions
• Coordinate with suppliers regarding purchase orders and deliveries
• Maintain accurate customer and vendor files
• 2+ years of bookkeeping or administrative experience preferred
• Experience with QuickBooks Online
• Strong knowledge of accounts payable and accounts receivable
• Good understanding of basic accounting principles
• Strong Excel/Google Sheets skills
• Excellent organizational and data-entry skills
• Strong attention to detail
• Good written and verbal communication
• Ability to prioritize multiple tasks in a fast-growing business
• Ability to work independently and take ownership of responsibilities
• Experience in wholesale, distribution, manufacturing, or restaurant supply is a plus

Preferred Skills

• QuickBooks Online
• Microsoft Excel
• Google Workspace
• Invoicing and billing
• Bank reconciliation
• Accounts payable/receivable
• Inventory and purchase-order management
• Customer service
• Basic financial reporting

What We Are Looking For

The ideal candidate is someone who can become a reliable right hand for the administrative and financial side of the business.

You should be comfortable working with numbers, identifying mistakes, keeping records organized, and communicating with customers, vendors, and management.

We value someone who is honest, dependable, detail-oriented, proactive, and willing to learn.

Compensation

Salary: Competitive, based on experience and qualifications.

www.pikpackpackaging.com