Designforce

Office Manager

Would you like to work in an energized and collaborative work environment? Join our dynamic team as an Office Manager and become an essential pillar to our firm's success! As the right-hand person to our Managing Principal, you will play a pivotal role in ensuring smooth and efficient administration and operational coordination. In this multi-faceted position, you will primarily support our Managing Principal, while also providing assistance to other leaders and executives as necessary. Someone who will be successful in this role will need excellent time-management, strong organizational skills, be comfortable utilizing polished, professional communication skills with our clients, team members, and industry professionals. In addition, they are accustomed to quickly pivoting as needs change, overseeing and running multiple responsibilities concurrently, proactively creating and maintaining efficient processes, and addressing issues that may arise with the team in a timely fashion.

Core Responsibilities Include:

• Provide executive administrative support to the Managing Principal, including calendar management, meeting coordination, and domestic and international travel arrangements.
• Provide day-to-day office and facilities support, including greeting visitors, maintaining a clean and welcoming office environment, managing office supplies and orders, coordinating routine facilities needs, and ensuring the office is well-organized and operational.
• Facilitate internal operations communications, ensuring staff are informed and kept up to date on important operational updates, policies, deadlines, and firm-wide initiatives.
• Oversee firm-wide expense reporting, ensuring timely submission of expense reports, collection of required receipts and documentation, and adherence to company policies.
• Support team engagement and culture initiatives, assisting with the planning, coordination, and execution of team bonding events and programming.
• Support leadership with the execution of operational initiatives and ad hoc projects, coordinating details, tracking action items, and helping drive priorities forward from planning through completion.
• Troubleshoot technology issues, as needed, to ensure all hardware/software systems run smoothly.

Preferred Qualifications Include:

• Bachelor’s degree or equivalent professional experience in a field relevant to Business Administration.
• Display exemplary communication capabilities, effectively communicating verbally and through writing.
• Be self-motivated and display a commitment to task completion.
• Be able to pivot quickly and adapt to change in a fast-paced, high-energy environment.

Additional Information - We Take Care of Our People by Providing the Following Benefits:

• Generous Paid Time Off (PTO)
• Ten (10) Paid Holidays and a Floating Holiday
• Paid Voting & Wellness Leave
• On-Site Gym Access
• 80% Health Care Coverage Through BlueCross Blue Shield (Medical & Dental)
• Retirement plan with Company Matching
• Professional Development Support
• Paid Parental Leave
• WMATA Smart Benefits
• And more!

Equal Opportunity Employer

At DesignForce, we don't just accept difference - we celebrate, support, and thrive because of it. DesignForce is a proud equal-opportunity employer. Employment at DesignForce is based solely on a person's merit and qualifications directly related to professional competence. DesignForce does not discriminate against any employee or applicant because of race, creed, color, religion, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information, veteran status, marital status, pregnancy, or related condition (including breastfeeding), or any other basis protected by law.