Canadian Smart Systems

he Accounting Assistant plays a critical role in maintaining the accuracy and integrity of Canadian Smart Systems' financial records. Reporting directly to the Controller, this position is responsible for supporting day-to-day accounting functions, managing financial transactions, assisting with payroll, and ensuring timely billing and collections.

The ideal candidate is highly organized, experienced with QuickBooks, and capable of managing multiple priorities in a fast-paced environment while maintaining strict confidentiality.

Key Responsibilities

• Financial Administration
• Perform account reconciliations and ensure financial records are accurate and up to date.
• Process and record accounts payable and accounts receivable transactions.
• Track company expenses and monitor transaction activity to support accurate reporting.
• Maintain organized financial records and documentation in compliance with company policies.
• Assist with month-end and year-end accounting processes.

Billing & Collections

• Generate and distribute customer invoices.
• Monitor outstanding receivables and follow up on overdue accounts.
• Resolve billing discrepancies and maintain positive customer relationships.

Payroll & Reporting

• Assist with payroll processing and employee expense reimbursements.
• Prepare reports and spreadsheets to support management decision-making.
• Verify payroll data and maintain employee records related to compensation.

Administrative Support

• Support the Controller with special projects and financial analysis.
• Collaborate with operations, project management, and sales teams to ensure accurate financial tracking.
• Help improve accounting procedures and maintain financial controls.

Qualifications

Required

• Minimum 3 years of accounting or bookkeeping experience.
• Diploma or Bachelor's Degree in Accounting, Finance, or a related field.
• Strong experience using QuickBooks Online or QuickBooks Desktop.
• Advanced proficiency with Microsoft Excel.
• Experience managing accounts payable, accounts receivable, and bank reconciliations.
• Excellent data entry accuracy and attention to detail.
• Strong organizational, communication, and time-management skills.
• Ability to handle confidential financial information with discretion.
• Strong analytical and problem-solving abilities.

Preferred

• Experience with payroll processing.
• Experience working in a construction, technology, or service-based business.
• Familiarity with job costing and project-based accounting.
• Knowledge of GST/HST filings and Canadian accounting practices.

What We Offer

• Competitive compensation based on experience.
• Career growth opportunities within a growing Canadian technology company.
• Supportive and collaborative team environment.
• Ongoing professional development and training.
• Opportunity to contribute to impactful projects across Canada.

Join Canadian Smart Systems and play an essential role in supporting the financial success of one of Canada's growing technology integration companies.

Canadian Smart Systems is a leading provider of integrated technology solutions across Canada, specializing in security systems, access control, networking, audio/video, automation, and communication technologies for residential, commercial, and institutional clients. As our company continues to grow, we are seeking a detail-oriented and motivated Accounting Assistant to support our financial operations and contribute to the success of our organization.