10 Calstart Project Coordinator Jobs Hiring Near You

Employee Onboarding & Offboarding 
Own end-to-end onboarding process by coordinating all pre-employment and onboarding activities for new hires. 
Prepare and process new hire documentation and employment records within ADP Workforce Now 
Administer background checks, employment verification, I-9 documentation, and other required pre-employment activities. 
Facilitate new hire orientation and ensure timely completion of onboarding requirements, compliance training, and submission of required documentation 
Prepare onboarding materials, welcome packets, and employee resources. 
Manage onboarding schedules by coordinating required trainings, meet-and-greet meetings with managers, and cross-functional team members. 
Coordinate employee offboarding, including exit documentation, stakeholder communication, equipment coordination, and system updates. 
Schedule exit interviews and maintain related documentation. 
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HR Administration & HRIS 
Maintain accurate employee information, personnel files, documents, and electronic HR records in ADP Workforce Now 
Process employee status changes including promotions, transfers, compensation changes, and organizational updates. 
Ensure employee records remain compliant with organizational policies and applicable employment laws. 
Maintain organizational charts by updating reporting relationships, position changes, new hires, and separations.  
Generate routine HR reports, workforce metrics, and other reports as needed. 
Assist with HRIS audits to ensure data accuracy and integrity. 
Support HR system testing and implementation of new functionality. 
Troubleshoot basic employee and manager HR system questions. 
Assist with employment verification requests and other routine employment documentation. 
Monitor the People Resources shared inbox and ticketing system responding to employee and manager inquiries, escalating more complex matters as appropriate.  
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HR Communications 
Create visually engaging People Resources communications, presentations, newsletters, guides, and training materials using Canva, Scribe, and Microsoft Office. 
Maintain People Resources SharePoint pages, resource libraries, and employee communications, ensuring information is current and accessible. 
Support organizational announcements and People Resources Team communications. 
Assist with presentation materials for leadership meetings and training sessions. 
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Compliance & Recordkeeping 
Ensure compliance with federal, state, and organizational employment requirements. 
Maintain I-9 documentation and employment eligibility records. 
Support HR audits and reporting requirements. 
Assist with policy acknowledgements and compliance tracking. 
Maintain confidentiality of employee information at all times. 
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Administrative Support 
Coordinate People Resources meetings, training sessions, and employee events. 
Prepare reports, spreadsheets, presentations, and meeting materials. 
Maintain department calendars and project tracking. 
Assist with special HR projects and continuous process improvements. 
Perform other duties and responsibilities as assigned. 

Associate's degree in Human Resources, Business Administration, or related field; Bachelor's degree preferred. 
Minimum of 2 years of Human Resources administrative or coordinator experience. 
Experience supporting multiple HR functions, including onboarding, HR administration, and employee support. 
Experience working with an HRIS, preferably ADP Workforce Now. 
Strong customer service orientation with excellent interpersonal skills. 
Excellent organizational skills with exceptional attention to detail. 
Ability to prioritize multiple assignments while meeting deadlines. 
Demonstrated ability to maintain confidentiality and handle sensitive information with professionalism.

Required proficiency in: 
Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, and Teams) 
Microsoft Excel (including formulas, sorting/filtering, and reporting) 
ADP Workforce Now or comparable Human Resources Information System (HRIS) 
Canva for creating professional communications, presentations, and employee materials 
Adobe Acrobat or PDF editing software 
Virtual meeting platforms (Microsoft Teams and Zoom)

SharePoint 
Survey platforms (Microsoft Forms or SurveyMonkey) 
Electronic document management systems