Coa Associates

Description:

Position:

A highly skilled and experienced Certified Payroll Specialist is needed to manage and ensure compliance with all aspects of prevailing wage requirements. These requirements include those related to the Davis-Bacon Act, California's Department of Industrial Relations (DIR) regulations, and related federal, state, and local labor laws. The specialist will be responsible for preparing and submitting accurate and timely certified payroll reports for public works projects. They will also ensure proper wage rates and benefits are provided to employees and maintain comprehensive records for audit purposes. This role requires a strong understanding of certified payroll software (e.g., LCP Tracker, DIR system) and experience in a construction, engineering, or related environment. 

Duties & Responsibilities:

• Manage daily accounting operations and support special projects.
• Process weekly or bi-weekly payroll for a diverse workforce, ensuring accuracy in wage payments, tax withholdings, and deductions.
• Maintain organized and accurate records for auditing purposes, including timesheets, wage rates, employee certifications, and compliance documents.
• Maintain accurate and comprehensive payroll records, including timesheets, wage rates, job classifications, employee certifications, fringe benefit statements, and other supporting documentation required for audits.
• Prepare and submit certified payroll reports (CPR), such as Form WH-347, accurately and on time to the Department of Industrial Relations (DIR) and other relevant government agencies.
• Utilize and maintain proficiency in DIR's online reporting system and platforms like LCP Tracker, as needed.
• Stay informed of and interpret federal, state (California), and local prevailing wage laws and regulations.
• Apply prevailing wage determinations to calculate appropriate wages and fringe benefits for each worker classification.
• Ensure compliance with the Davis-Bacon and Related Acts (DBRA).
• Manage and report fringe benefits and deductions in accordance with applicable union collective bargaining agreements.
• Familiarity with forms such as DAS140, DAS142, Fringe Benefit Statements, and Union Status Letters.
• Act as a point of contact for employees and supervisors regarding payroll and prevailing wage inquiries.
• Collaborate with HR, accounting, and project management teams to ensure efficient and compliant payroll processing.
• Conduct internal audits and reviews to verify accurate reporting and compliance with prevailing wage and labor laws.
• Assist in investigations and respond to inquiries from government agencies regarding payroll and prevailing wage matters
• Monitor subcontractor compliance with prevailing wage requirements, including reviewing certified payroll reports, DAS 140/142 forms, and other documentation.
• Participate in ad hoc projects and reporting as needed.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Additional duties as assigned.

Requirements:

Skills & Qualifications

• Experience: 3-5 years of payroll experience, with a focus on certified payroll and prevailing wage compliance in California.
• Proficiency with payroll software and certified payroll reporting systems (e.g., DIR online system, LCP Tracker).
• Proficient in NetSuite Accounting; experience with multi-subsidiary environments is a plus.
• Strong journal entry skills and a commitment to compliant financial operations.
• Ability to quickly learn and integrate new technologies.
• Strong attention to detail and a passion for process improvement.
• Position is subject to routine drug testing. 
• Applicant is subject to Credit & Background Check. 

COA Associates LLC. provides equal employment opportunities to all applicants and employees and strictly prohibits any type of harassment or discrimination in regards to race, religion, age, color, sex, disability status, national origin, genetics, sexual orientation, protected veteran status, gender expression, gender identity, or any other characteristic protected under federal, state, and/or local laws.

Consistent with the Americans with Disabilities Act (ADA), it is the policy of COA Associates LLC. to provide reasonable accommodation when requested by a qualified applicant or employee with a disability, unless such accommodation would cause an undue hardship. The policy regarding requests for reasonable accommodation applies to all aspects of employment, including the application process. If reasonable accommodation is needed.

Your employment with COA Associates LLC. is on an at-will basis, meaning either you or the Company can terminate the employment relationship, at any time, for any or no reason, and with or without cause or notice. As an at-will employee, your employment with COA Associates LLC. is not guaranteed for any length of time.