Ceiba Cpas And Consultants

Position Summary

The Senior Full-Charge Bookkeeper will oversee the bookkeeping function for a portfolio of complex business clients while reviewing the work of junior bookkeepers to ensure accuracy, completeness, and compliance.

The ideal candidate is highly organized, detail-oriented, proactive, and comfortable working with multiple clients across different industries. This role requires strong technical accounting knowledge, excellent communication skills, and the ability to identify issues before they become problems.

Primary Responsibilities

Client Accounting

• Maintain full-charge bookkeeping for multiple business clients
• Record and reconcile complex transactions
• Perform monthly, quarterly, and annual bank and credit card reconciliations
• Prepare adjusting journal entries
• Reconcile balance sheet accounts
• Maintain fixed asset schedules
• Review general ledger activity for accuracy
• Prepare month-end and year-end closing procedures
• Generate accurate financial statements
• Analyze financial reports and identify unusual activity
• Assist CPAs with tax return preparation by providing clean, reconciled books

Review & Quality Control

• Review work prepared by junior bookkeepers
• Identify errors and provide coaching and feedback
• Ensure consistency across all client files
• Maintain firm bookkeeping standards and procedures
• Assist with training and onboarding new bookkeeping staff

Payroll

• Process payroll for multiple clients
• Review payroll tax filings
• Prepare and file quarterly payroll reports
• Ensure compliance with federal and state payroll requirements
• Resolve payroll discrepancies

Sales & Use Tax

• Prepare and file sales and use tax returns
• Maintain filing calendars
• Register businesses in new jurisdictions when necessary
• Respond to notices related to sales tax

Year-End Compliance

• Prepare and file Forms 1099 and related information returns
• Maintain W-9 records
• Coordinate year-end accounting close
• Assist with year-end tax workpapers

Client Communication

• Communicate directly with business owners
• Answer accounting and bookkeeping questions
• Request missing documentation
• Explain financial reports in a professional manner
• Maintain exceptional client service

Qualifications

Required

• Fluent in both English and Spanish (written and verbal)
• Minimum 5 years of bookkeeping experience
• Minimum 3 years in a public accounting or CPA firm
• Experience managing multiple clients simultaneously
• Strong understanding of GAAP
• Advanced QuickBooks Online experience
• Experience with payroll processing
• Experience filing Sales & Use Tax returns
• Experience preparing and filing 1099s
• Strong Microsoft Excel skills
• Excellent organizational and time management skills
• Ability to prioritize deadlines
• Exceptional attention to detail

Preferred

• QuickBooks Online ProAdvisor Certification
• Experience with QuickBooks Desktop
• Experience with Gusto, ADP, or other payroll platforms
• Experience with Bill.com, Expensify, Dext, or similar software
• Experience working with construction, professional services, real estate, or multi-entity businesses

Ideal Candidate

You are someone who:

• Takes ownership of your work
• Enjoys solving accounting puzzles
• Can identify mistakes before anyone else notices them
• Is comfortable reviewing and correcting others' work
• Communicates professionally with clients
• Works independently with minimal supervision
• Loves creating organized, accurate financial records
• Thrives in a client-service environment
• Is always looking for ways to improve processes

Compensation & Benefits

We offer a competitive compensation package based on experience, including:

• Competitive salary
• Performance-based bonuses
• Paid Time Off (PTO)
• Paid holidays
• Professional development opportunities
• CPA firm experience with diverse industries
• Supportive and collaborative team environment
• Opportunities for long-term growth and advancement

Ceiba CPAs & Consultants is a boutique CPA firm dedicated to providing a Family Office experience to business owners, entrepreneurs, and high-net-worth individuals. We go beyond bookkeeping by serving as trusted advisors to our clients through accounting, tax compliance, business consulting, and strategic planning.

We are seeking an experienced Senior Full-Charge Bookkeeper who thrives in a fast-paced public accounting environment and enjoys solving complex accounting issues while mentoring others.

This is not an entry-level bookkeeping position. We are looking for someone who can independently manage sophisticated client engagements, supervise bookkeeping quality, and serve as a key member of our accounting team.