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Infographic showing various job openings at Caret in the United States as of August 2026, with employment types broken down into 100% Full Time. Highlights an 25% Physical, and 75% Remote job distribution.

Legal Administrative Assistant

Pollock & Associates Law PLLC

Valhalla, NY • On-site

$48K - $60K/yr

Full-time

Re-posted 24 days ago

Job description

Boutique law firm in Valhalla, NY seeking a Legal Administrative Assistant to support our attorneys and keep our office running smoothly. This is an in-office hands-on role for someone who takes pride in organized, detail-oriented work and thrives in a fast-paced environment. We are looking for someone dependable, organized, and personable who enjoys being part of a collaborative small-office environment.

Responsibilities
•      Answer and direct phone calls; take accurate and detailed messages
•      Schedule appointments and send follow-up reminders
•      Greet clients and visitors; provide a professional and welcoming first impression
•      Maintain organized electronic and paper filing systems in accordance with firm procedures 
•      Assist with client intake and onboarding
•      Track attorney CLE credits 
•      Support attorneys with document preparation, correspondence, and general administrative tasks
•      Order office supplies and manage vendor relationships
•      Assist with e-filing and other legal administrative tasks as needed

Qualifications
•      Prior experience in an administrative or office role preferred; law firm experience a plus — we will train the right candidate
•      Proficiency in Microsoft 365 (Outlook, Word, Excel); comfort learning new software
•      Experience with legal practice management software a plus (firm uses Caret Legal)
•      Excellent written and verbal communication skills
•      Strong time management skills and the ability to reprioritize quickly
•      High attention to detail and sound judgment about when to ask for guidance
•      Comfortable with office technology: laptops, printers, scanners, and digital document management