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Senior Estimator -  Commercial WET UTILITIES/     Wet Utilities - Commercial Underground ESTIMATOR

Position Overview:

Job Description – Wet Utilities Estimator

The Utilities Estimator performs detailed estimates for wet utilities projects and manages the estimating process for the company’s wet utilities division. This role requires strategic thinking, technical skills, and the ability to prioritize workload. He/she is responsible for the accuracy, competitiveness, and presentation of all utilities proposals prior to submission. Other responsibilities include evaluating bid opportunities, calculating project costs, maintaining a healthy Sales Pipeline, and ensuring the company operates at optimum capacity without overloading resources. The Estimator works closely with management to support project handoff, startup, ongoing plan revisions, and cost management.

Estimating:

·   Analyze plans, specifications, geotechnical reports, schedules, and other bid documents.

·   Communicate with GC’s to discuss important aspects of projects, clarify assumptions, and resolve issues.

·   Request and receive all information required to produce accurate bids.

·   Identify errors, omissions, ambiguities, and constructability issues; then submit pre-bid RFIs as needed to resolve these types of issues.

·   Request all supplier and specialty vendor quotes and review them for accuracy and conformance to the specifications.

·   Review the location of each portion of our scope to ensure constructability and analyzes the cost implications of where the work is located (e.g., work in the ROW, adjacent to structures, occupied buildings, etc.)

·   Conduct site walks and field investigations as required to analyze existing conditions.

·   Analyze our scopes of work, calculate durations for each phase, and produce accurate, detailed, and complete takeoffs and cost estimates.

Proposal Review & Finalization:

·   Ensure proposals are submitted on or before the established deadlines. Ensure all required bid documentation, e.g. bid forms, scope cards, etc. are submitted with our proposals.

·   Manage risk exposure by adding exclusions and qualifying language as needed. Clearly define scope inclusions, exclusions, qualifications, and assumptions.

Bid Strategy and Opportunity Evaluation:

·   Review incoming bid invitations. Employ strategy and judgement to make sound decisions regarding opportunity selection. Strategically position the Company to increase likelihood of contract award.

·   Maintain an organized estimating schedule and manage time efficiently.

·   Collaborate with leadership to determine bid/no bid decisions and respond to clients appropriately.

·   Follow up on bids, gauge likelihood of award on various projects, and record feedback on Sales Pipeline.

·   Analyze current backlog and projected awards. Communicate with project managers/superintendents to stay informed of manpower availability.

·   Coordinate with operations to balance workload and avoid over-commitment.

Project Handoff & Change Management:

·   Assist Project Managers with project handoff and job startup.

·   Monitor cost fluctuations and inform Project Managers to minimize cost overruns.

Key Performance Indicators (KPIs):

Performance Category

Key Metrics

Estimating Quality

•  Minimal quantity takeoff errors.

•  Minimal volume calculation errors (CY/CF).

•  Complete and timely bid submissions – no missing required documents,

e.g. bid forms and scope cards.

•  Minimal corrections and re-work required prior to submitting bids.

•Opportunity selection results in high bid-hit ratio, reducing required bid volume and allowing higher bid quality (fewer bids, higher quality).

Backlog & Resource Management

•  Project start dates are forecasted accurately.

•  Balanced backlog aligned with available manpower.

•  Minimal crew downtime attributable to insufficient awarded work.

•  Avoidance of over-commitment resulting in operational strain.

RFI & Design Management

•  Proactive vs reactive RFIs

•  Minimal assumptions made at bid time.

Systems and Process Improvement

•  Progress made on standardizing and improving systems and processes.

•  Workflow and database improvements implemented.