Bryn Mawr

Program Assistant

The Impact Center for Community Development & Inclusion implements programs and activities that address issues of diversity, power, and privilege with a goal of improving the campus climate and enhancing community life at Bryn Mawr College. We do so with a lens that advances anti-racism, wellness, welcome, and belonging for all students.

The Program Assistant will provide administrative and data support to the Impact Center. Using a variety of project management, communication, and organizational skills, the Program Assistant supports a team of Student Life administrators, with a portion of the role dedicated to International Student and Scholar Services Advising. The Program Assistant must be comfortable with computers, general office tasks, detailed oriented, and excel at both verbal and written communication.

Since its founding in 1885, Bryn Mawr College has been the preeminent college for women interested in the pursuit of wisdom necessary to challenge the world's expectations. With its pioneering American Collegiate Gothic architecture and picturesque landscape, our campus is recognized as one of the most beautiful in the country. Located less than 15 miles from Philadelphia, and within 2-3 hours of New York City, Baltimore, and Washington, DC, Bryn Mawr's location offers easy access to public transportation and endless recreation, dining, retail, and cultural activities.

Bryn Mawr is committed to building and sustaining a campus community where faculty and staff can thrive. The College offers competitive salaries and excellent benefits, including but not limited to a 10% retirement contribution. This full-time, non-exempt position has an anticipated schedule of 35 hours per week, year-round (1,820 hours annualized).

Position Responsibilities

• Provide information about Impact Center programs to faculty, staff, students, and guests through phone calls, email correspondence and attending to walk-in visitors.
• Manage calls, emails, and inquiries to the Impact Center. Schedule appointments for Impact Center staff.
• Maintain all Impact Center budgetary records and provide regular budget reports to Impact Center administrators.
• Pay invoices and process reimbursements and honorariums, including reimbursements for student organizations and student program coordinators.
• Keep public areas tidy and organized. Oversee daily functions of department space (distributes incoming mail, and packages, etc.) Act as a liaison with Facilities and Housekeeping departments regarding maintenance.
• Order supplies for the entire department and all Impact Center-affiliated programs.
• Coordinate hiring of student office staff and student coordinators for the Impact Center.
• Track and manage biweekly payroll for Impact Center-hired student workers.
• Manage and provide oversight to Student Social Media Coordinator.
• Maintain and update websites and social media accounts for The Impact Center.
• Co-administer the email list-servs for assigned groups and department areas.
• Provide organizational and event support for major programs and services offered by the Impact Center
• Support selection processes for the Impact Center Fellowship, the Dr. Hayley S. Thomas Prize, Community Diversity Assistants, Student Coordinators, and other activities as assigned.
• Supports affinity groups with budget planning and tracking.
• Perform other duties as assigned or directed, including some evening and weekend responsibilities.

Qualifications

• Bachelor's degree or two years of relevant experience required.
• Demonstrated commitment to diversity, equity, inclusion, and anti-racism.
• Basic understanding of systemic inequities, diverse identities, and how to create inclusive environments that support belonging and welcome.
• Ability to work and act independently.
• Ability to prioritize assignments and to flex those priorities as demands change.
• Ability to support multiple team members and to coordinate with student staff to accomplish tasks.
• Excellent attention to detail.
• Experience maintaining budgetary records, creating reports, and in general financial recordkeeping.
• Experience with Microsoft Office suite, databases, web content management systems, Zoom video conferencing, online ordering and record keeping software, and demonstrated ability to learn to use Workday software.
• Ability to establish and maintain effective and cordial working relationships with people inside and outside the College.
• Excellent writing, speaking, and organizational skills.
• Demonstrated ability to maintain confidentiality and exercise discretion.
• Demonstrated ability to understand the importance and complexities of following regulations and maintaining College compliance requirements and relevant regulations.
• Successful completion of satisfactory background checks.

To apply, upload your complete application package as a single PDF document. A complete application package includes: 1) cover letter; 2) resume; and 3) names/contact information for three professional references. Application review will continue until the position is filled.

Weekly Hours: 35