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HFS Company is a recognized Architecture/Engineering/Construction project management and consulting firm working on a variety of federal, military, and commercial projects throughout the US and Europe. We provide full-service A/E design and support services across the entire lifecycle of our clients' facilities and assist our clients to reach their capital improvement goals.

Contigent upon award

Project Manager Position Overview

The Project Manager (PM) provides full-time onsite project management support for the Brooklyn VA Medical Center EHRM Infrastructure Upgrades project. The PM supports the COR through project coordination, stakeholder communication, schedule and budget monitoring, risk tracking, meeting facilitation, document control, and required VA reporting.

The PM provides contractor support only and will not perform inherently governmental functions, accept or reject work, authorize changes, supervise Government personnel, or assume responsibilities assigned to the A/E, construction contractor, Contracting Officer, or COR.

Project Manager Key Responsibilities

Project Coordination & Stakeholder Management

• Coordinate with VHA, VISN, Brooklyn VAMC, A/E, contractor, and project team stakeholders
• Facilitate communication, resolve issues, de-conflict standards, and maintain project momentum
• Keep the COR informed of project status, risks, disputes, and required Government actions
• Support progress meetings, project reviews, and action item tracking

Schedule, Budget & Risk Management

• Monitor schedules and recommend adjustments for slippages, critical path issues, phasing, and milestone risks
• Monitor financial data, budget tracking, obligations, payments, balances, and planned expenditures
• Review cost proposals, support change documentation, and assist with cost estimate analysis
• Compare progress against schedules, budgets, and payment applications to support COR review
• Identify risks, recommend mitigation, and support claims/dispute analysis when requested

Quality, Testing & Commissioning Support

• Support QA, safety, schedule, cost, change, and information management processes
• Track required tests and inspections against specifications and schedule requirements
• Coordinate inspection and testing matters with the General Contractor, testing agencies, and VA stakeholders
• Support commissioning with the Commissioning Agent and General Contractor

Document Control & Reporting

• Maintain project records, correspondence, meeting documentation, construction administration files, and as-built information
• Prepare and maintain the Project Management Plan, including communication, schedule management, quality assurance, and risk management components
• Update Project Tracking Reports bi-weekly and at least 24 hours before recurring status meetings with current comments, obligations, dates, contract information, and status
• Support EHRM project package documentation, including SOW/PWS, RFP, and cost estimate materials when applicable
• Maintain electronic filing and project data in VA-required systems; submit records per COR direction
• Provide the COR a monthly breakdown of hours spent on the assigned project

Project Manager Required Deliverables

• Project Management Plan with communication plan, schedule management plan, quality assurance plan, and risk management plan
• Weekly summaries and meeting documentation, including agendas, minutes, action items, and Government follow-up items
• Project Tracking Report updates completed bi-weekly and at least 24 hours before recurring status meetings
• Schedule reviews submitted within required timeframes and identifying relationships, revisions, changes, missing activities, or illogical sequencing
• Cost estimate reports, cost proposal reviews, and budget tracking support submitted within required contract or COR-directed timeframes
• Issue resolution records, risk documentation, claims/dispute support, and corrective-action recommendations
• EHRM project package support documentation when requested by the COR
• Daily inspection logs documenting project activities and events affecting construction
• Monthly project-hours breakdown provided to the COR

Project Manager Qualifications

• Required Experience and Technical Competencies
• Experience supporting federal, healthcare, infrastructure, or facility improvement projects
• Working knowledge of construction administration, project controls, budgeting, scheduling, change management, and risk management
• Ability to facilitate meetings, document decisions, track action items, and coordinate across project stakeholders
• Ability to assess scope, schedule, cost, and level-of-effort impacts and recommend corrective actions
• Ability to prepare clear reports, plans, schedules, cost summaries, and written recommendations
• Standards, Credentials, and Training
• Familiarity with VA project delivery, VA Technical Information Library standards, healthcare coordination, OSHA requirements, and project controls practices
• Ability to obtain and maintain required VA access credentials, including PIV/visitor badge requirements, favorable NACI background check, and required VA training
• Complete OSHA 30-hour safety training, VA Cyber Security Awareness, and VA Privacy Awareness training within required timeframes
• S. Citizenship required; foreign nationals are prohibited from performing work under this contract
• Comply with VA information release restrictions, Government ownership of contract deliverables, and any required non-disclosure or conflict-of-interest requirements
• Preferred Qualifications
• Degree in architecture, engineering, construction management, project management, business, or related field preferred
• VA, federal healthcare, EHRM infrastructure, or occupied-facility construction experience preferred

Project Manager Work Conditions

• Full-time onsite support at Brooklyn Campus Veterans Affairs Medical Center, 800 Poly Place, Brooklyn, NY 11209
• Estimated maximum 40 hours per week, including nights, weekends, or after-hours support as project conditions require; federal holidays are not normal workdays unless authorized
• Contractor personnel shall follow VA access procedures, including use of PIV card or visitor badge while onsite
• Base year plus one option year anticipated, aligned to the project period of performance
• Contractor provides required communication equipment, computer resources, compatible scheduling software, and basic software needed to perform assigned duties

Required reports, deliverables, and project records shall be submitted electronically in accordance with COR direction and applicable contract timeframes.

All PM duties shall be performed in accordance with VA direction, COR coordination, applicable standards, and contract requirements.

HFS Company is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or status as a protected veteran. Applicants must be currently authorized to work in the United States on a full-time basis; HFS Company does not sponsor individuals for employment visas.

We are proud to be a Service-Disabled Veteran and Woman Owned Small Business. We offer a competitive pay and benefit package including generous PTO, paid holidays, $1000 per year for professional development and up to a 5% fully-vested 401k match after one year.

Employment for this position is contingent upon successful completion of all required background screening, credentialing, and access requirements, including any Government-required suitability, security, or facility access determinations. Candidates must be able to obtain and maintain required VA access credentials for the duration of assignment.